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Histopathology Administration Assistant

Queen Victoria Hospital NHS Foundation Trust
This job is closed to applications

Location
Salary
£24,937 - £26,598 per annum
Profession
Administrative and IT
Grade
Band 3
Deadline
20 Jul 2025
Contract Type
Permanent
Posted Date
04 Jul 2025

Job overview

An excellent opportunity has arisen for the role of Admin Assistant within our busy Histopathology Department at the Queen Victoria Hospital (QVH)!  We are seeking a friendly, motivated, and organised individual to join our team, working full-time hours to support our Medical Secretaries, Biomedical Scientists and Consultant Histopathologist's.

This is an exciting opportunity to support a dynamic team and make a real difference in the patient experience. As a key part of the administrative team, you will play a vital role in ensuring the smooth running of day-to-day operations.

The Histopathology Department provides a routine histology and frozen section service for the trust. The trust is the regional centre for Maxillofacial, corneoplastic and plastics/burns surgery. In addition the department also receives specimens from out-lying plastic outpatients, Maxillofacial clinics and local dental practitioners. In total approximately 20,000  cutaneous, soft tissue, head and neck and corneoplastic surgical specimens are processed by the department by annum,

This is a fantastic chance to contribute to meaningful service development while gaining experience in a fast-paced and supportive environment. If you are proactive, detail-oriented, and passionate about supporting high-quality patient care, we would love to hear from you.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

You must possess good organisational skills and be able to work as part of a team as well as under your own initiative. The work is interesting and varied and the emphasis is on accuracy and attention to detail. Full training will be given.

Detailed job description and main responsibilities

Main Duties and Responsibilities:

- To assist with the smooth daily running of the Histology administration services and work to prioritise and manage the workload.

-  Accurately enter data from histology request forms onto the laboratory computer system when required by secretaries.

- Filing of request forms.

- Retrieval and filing of blocks and slides from lab/store as required

-  Responsible for preparation and packaging of referral slides/blocks for despatch to other laboratories/ reference centres.

-  Responsible for receiving/signing back in of slides/blocks.

- Responsible for typing up of clinical details after dissection.

-  Responsible for confirming frozen section bookings and updating diary with any cancellations

- Responsible for typing Histopathology reports into the pathology computer system.

- Responsible for dealing with email requests.

- Responsible for preparing reports for MDT.

- Responsible for dealing with requests for second opinions and managing requests for referral materials (including BRAF) to be packaged and sent to other hospitals.

- Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist

- Respond appropriately to enquiries from medical staff, secretaries and patients as to results of test

- Arranging deliveries and packaging cases to be sent for outsourcing to Consultants as other hospitals.

- Dealing with Consultant requests for additional work via email, ensuring laboratory staff are aware.

- This list is not exhaustive.