Grade V HR - Human Resources Department

Grade V HR - Human Resources Department (09.030 (2026))

Job Type

Permanent + Temporary

Location

Tallaght, County Dublin, Ireland

Job Details

Job Title: Grade V, Human Resources Department Reference No: 09.030 (2026) Department / Directorate: Human Resources Department / Human Resources Directorate Reports to: Department Manager or Deputy

Tallaght University Hospital (TUH) is one of Ireland’s largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 4,000 people on staff and more than 63 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is a designated trauma unit incorporating the National Pelvic and Acetabular Unit, a regional Urology Centre and the second largest provider of renal dialysis services in the country.

One of the two main academic teaching hospitals of Trinity College Dublin - TUH specialise in the training and professional development of staff in areas such as Medicine, Nursing, Health and Social Care Professionals. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.

The Hospital is an exciting and dynamic place to work, in the midst of implementing a new hospital strategy, the team have already delivered on the opening of a new Renal Dialysis unit, Reeves Day Surgery Centre, a step down facility in the community, a new ICU and the development of a supraregional Endometriosis Service. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.

TUH Vision and Values The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.

Our TUH CARE values – for patients, their families, our community and staff are:

• Collaborate – together and with our academic and care partners
• Achieve – our goals, positive outcomes and wellbeing
• Respect – for patients, each other and our environment
• Equity – for patients and staff

At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care. A full overview of TUH is available on www.tuh.ie/about us

Purpose of the Role: The Grade V will be responsible for delivering work on time to meet the deadlines assigned by the team they are working with in the HR department. They will be responsible for managing the administration staff assigned to the team to ensure the smooth running of the department and to delegate and assign work as appropriate.

Overview of Role: Key Duties and Responsibilities

General Administration Duties:

• Manage the Administration staff assigned to the team and delegate duties as appropriate
• Demonstrate the ability to maintain and develop working relationships within the department as Team Leader/First line Manager
• Demonstrate problem solving, decision making, planning and organisation skills
• Demonstrate an ability to prioritize work while responding with flexibility to rapidly changing priorities
• Have the ability to work unsupervised and to use initiative when necessary to deal with conflicting priorities calmly and effectively
• Liaising with staff in other Departments, External Agencies and the Public in a confidential, courteous and professional manner
• Have demonstrable experience of participation in a departmental projects
• Assist in the commissioning of integrated application software to support the operational and management systems for the team
• Assist in the collection, interpretation and presentation of data and information as requested
• Carry out any other duties, which may be assigned from time to time

Talent Acquisition Duties: Manage the end to end Recruitment process which includes:

• Review job descriptions to ensure compliance with agreed “must have criteria” and HSE requirements for the role
• Review MAP to ensure it is in date and SAP position number is available
• Advertise all approved job descriptions on Candidate Manager and Social Media as appropriate
• Ensure that a competition data bank is established for each competition
• Manage advertising campaigns
• Deal with all queries relating to recruitment from Line Managers, Candidates etc.
• Review shortlisting sheet for accuracy and compliance prior to commencing the interview process to ensure that the most suitably qualified candidates are selected
• Manage the interview process ensuring compliance to the Hospital’s recruitment policy
• Instigate the 2nd stage recruitment process and provide advice and guidance to the administration support team as required
• Prepare all relevant contracts of employment and payroll documentation for all staff appointed and/or promoted via the recruitment process
• Address enquiries and complaints in a timely, efficient and confidential manner
• Provide advice and guidance to the administration support team as required
• Communicate with Advertising Agencies, Recruitment Agencies and other appropriate external bodies regarding recruitment as required
• Provide training to Staff and Hiring Managers on new processes and the HR recruitment system
• Make recommendations to the Talent Acquisition Lead where the process can be up-graded to provide a more efficient system and following agreement ensure the continuous improvement of the process
• Any other duties which may be assigned

HR Business Services Duties: Responsible for the day to day functions of the HR Business Services division within their remit which includes:

• Run, analyse and distribute monthly data including census, absenteeism and turnover reporting
• Process the movement of staff on SAP system to include set ups, changes and terminations into SAP payroll system
• Responsibility of the organisational management section of SAP, creating positions, reviewing MAPs and tracking funding
• Disseminate relevant information to staff and the multidisciplinary team and provide opportunity for feedback from all members of the team in relation to the service
• Use the Core System to record and monitor staff absence/leave/time keeping, ensuring the service is covered during times of leave and staff absence
• Access the appropriate training for Administration staff ensuring familiarity with and adherence to the required quality standards and attention to detail of the processes specific to the department
• Maintain and develop relationships with Line Managers and Managers within the HR Department
• Participate in probation and staff performance review systems as per hospital policy

HR Medical Division duties: Responsible for the day to day functions of the HR Medical Division within their remit which includes:

• Recruitment of Medical Staff:
• Preparing Job Descriptions for Medical posts
• Providing comprehensive administrative support, as well as facilitating, in the recruitment of all Medical Staff in the Hospital from advertising to appointment
• Ensuring that all Medical Staff, including locum staff, recruited by the Hospital are registered with the Medical Council of Ireland and have all relevant mandatory documentation on file
• Ensuring that contracts of employment and relevant documentation are issued promptly to Medical Staff recruited and appointed to the Hospital
• Ensuring that all documentation regarding probations is administered within the appropriate timeframes
• Preparing and facilitating the Orientation Programme for newly appointed Medical staff
• Liaising with the relevant external agencies in relation to sourcing of qualified locum medical staff
• Ensuring a robust internal approval process is in place for booking of locum medical staff
• Administrative Management of Medical Staff:
• Ensuring the correct process is adhered to in terms of all appointments, terminations and adjustments in respect of Medical Staff and that the relevant section of Human Resources is advised
• Assisting, when necessary, in the calculation and processing of all Medical claims, and submitting same to Salaries Department
• Maintaining accurate records in relation to leave of medical staff
• Dealing with and responding to queries and requests from former and current medical staff
• Assisting in the maintenance of the Medical personnel files
• Maintaining a good filing and retrieval system, ensuring that filing is kept up-to-date
• Maintaining relevant databases/spread sheets of all relevant Consultant and Non-Consultant Hospital Doctors (NCHDs) personnel information
• Liaising with relevant teams to collate call rotas
• Ensuring that call rotas are available to all relevant staff within the hospital
• Supporting the development of new NCHD rotas

General accountability

• Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.
• Completion of relevant training and availing of supports in the Leadership Academy including coaching, mentoring and leadership development as applicable.

Qualifications & Experience required Must have:

• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent

or

• Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
• Have satisfactory relevant experience which encompasses demonstrable equivalent skills

and

• 3 years relevant administration experience
• Practical experience of use of computer packages to include Microsoft Office i.e. Word, Excel, Outlook, PowerPoint and other related packages
• Fluent command and understanding of the English language to include spoken and written word

All “Must Have” criteria must be evidenced within your CV to be shortlisted.

Desirable:

• Minimum of 2 years administration experience in Healthcare environment
• CIPD Qualification/Membership
• Experience of SAP HR / Core HR system / Time Management systems
• 3rd level qualification in Human Resources
• Proven experience of working in a complex and diverse HR function in a large organisation

Reward & Recognition

• Remuneration is in accordance with the Department of Health Consolidated Salary Scales, grade code 0566. Current remuneration with effect from 1st June 2026 is:

€52,757 by 7 increments to €63,110 incl. 2 LSI’s

These particulars are subject to change in line with overall public pay policy. Point on scale allocated is based on relevant HSE Circulars.

• The appointment is whole time, permanent and pensionable. A panel may be formed for future permanent and temporary positions Grade V positions within the HR Department
• The annual leave entitlement is 29 working days per year. The leave year runs from 1st April to the 31st of March each year
• Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement

Application process Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.

TUH is an equal opportunities employer and is committed to promoting an environment free from discrimination in accordance with the Employment Equality Acts 1998 and 2004. The Hospital values diversity and recognises the benefits of having a workforce that reflects the community we serve. We are committed to equality of access to positions within the Hospital. All recruitment activity and documentation will encourage applications from all potential candidates without discrimination.

All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.

Informal Enquiries to: Ms. Niamh Casey, Talent Acquisition Lead - General -

Ms. Susan Corrigan, Talent Acquisition Lead – Nursing - susan.corrigan@tuh.ie

Closing Date: Before close of business on 15th October 2026

TUH Core Competencies: