Governance Support Officer

Job overview

The Governance Support Officer will work closely with the Director of Corporate Governance and the Head of Board Business to ensure that effective corporate governance arrangements are in place so that the Health Board is maintaining and demonstrating the necessary standards of accountability, probity and openness.

The post holder will support all elements of servicing the Board, Executive Team and relevant supporting Committees. This will include organising meetings around complex diary commitments, collating and circulating papers, taking formal minutes, liaising with Board, Executive Directors, Committee members and senior management, and maintaining the Board and committee cycle of business.

This post is Fixed Term/Secondment for 13 months due to the needs of the service.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

The main duties of the job are outlined in the attached Job Description but include:-

The post holder will support the Head of Board Business by:

• supporting the development of the annual programme of meetings to integrate effectively with the reporting cycle;
• supporting the development of annual forward plans, preparation of meeting agendas, quality assuring and distributing papers and ensuring the timely production of high-quality meeting minutes;
• producing and managing meeting action logs, ensuring that all actions from meetings have been captured correctly and liaising with the responsible officers within the required timelines;
• working closely with colleagues in the team to ensure the effective flow of business between the Executive Committee, Assurance Committees and up to the Board;
• supporting the preparation of reports for meetings, including preparation of the Annual Accountability Report;
• supporting the development of Committee Annual Reports and Assurance Reports, working closely with Committee Chairs to ensure a comprehensive review of the Committee’s work;
• coordinating any relevant Independent Member (Non-Executive Director) activities relating to Board and Committees

The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac