Finance Assistant

Job overview

An exciting opportunity has arisen to join the Finance Team within Cambridgeshire & Peterborough NHS Foundation Trust - you will be joining at a time when you can help to redefine the team’s ethos. For that reason, we are looking for candidates who can already demonstrate embodiment of the Trust’s values.

• Professionalism – including self-development and demonstrating compassion to colleagues   • Respect – creating and fostering positive relationships   • Innovation – looking for continuous improvement   • Dignity – treating colleagues as individuals   • Empowerment – building your confidence and independence

You will be part of a team which has gone through significant change over recent months and are therefore looking to rebuild their resilience. We are committed to providing a supportive work environment where employees can work to the best of their abilities. We value professional development and care about health & wellbeing of our staff with many initiatives in place to make us an employer of choice and an organisation that employees are proud to be a part of.

The role will be an integral part of the Finance Directorate providing support to the wider team and providing a reliable and responsive financial support service to ensure the provision of high quality financial advice and information to Service Managers, Senior Managers and other stakeholders.

Main duties of the job

• The role will link with NHS Shared Business Services (SBS) to monitor the purchase ledger in respect of chasing invoice approvals and dealing with supplier queries.
• The role will also be responsible for raising sales invoices, aid Oracle users with procurement queries and supplier set ups.
• The job requires the post holder to have effective communication skills, both oral and written.
• The post holder will be required to use own judgement in order to find solutions in their own area but escalate any issues requiring decisions beyond their responsibility.
• Keep up to date with Accounting Standards and other NHS Financial guidance.
• Be aware of the Trust’s Standing Financial Instructions.
• Good IT skills in relation to Microsoft Office
• Ability to work under pressure and to tight deadlines

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities.

• Assist in responding to queries in the Finance Queries inbox and from budget holders in a timely manner
• Maintain the Oracle User Hierarchy and Authorised Signatories Database.
• Prepare and post journals and maintain backing papers for audit purposes
• Raise sales invoices and credit notes in line with agreed schedule or as required.
• To review the Trust’s unpaid invoices report on a weekly basis and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.
• Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.
• To contribute to the accurate allocation of overheads and recharges as necessary.
• To contribute to the costing of system transformation projects.
• To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.
• Support Management Accountants in the financial planning process as required.
• To contribute to the development of systems and processes within the Finance Directorate.
• To participate in the continuing professional development process.
• To organise team meetings.
• Maintain filing, in both paper and electronic form, in accordance with Trust policies.
• To carry out any other duties as may be required by the Chief Finance Officer or the Deputy Chief Finance Officer.