Executive Assistant

Job overview

We are looking for an organised, proactive Executive Assistant to join the Group Office at Norfolk and Waveney University Hospital Group. You will provide high-level administrative and secretarial support to the Group Chief Executive and the Group Chair helping them use their time effectively and stay focused on strategic priorities.

This is a fast-paced role for someone who can handle confidential information with discretion, manage competing demands calmly, and work with sound judgement and initiative.

If you enjoy building positive relationships, getting the detail right, and making things happen behind the scenes, we would love to hear from you.

Main duties of the job

You will manage complex and competing priorities, providing end-to-end support for Group Chief Executive and the Group Chair including proactive diary management (often across multiple diaries), organising meetings and events, and ensuring agendas, papers and briefing packs are prepared on time.

You will take accurate minutes, track actions to deadlines, draft and quality-assure correspondence and briefings, and act as a first point of contact for internal and external enquiries using discretion and initiative. The role also involves producing high-quality documents and presentations to corporate standards and supporting discrete projects as required.

Examples of decisions you will make include: (1) prioritising and reshaping diaries and meeting requests based on urgency, strategic importance and stakeholder considerations; (2) deciding what information is needed to brief senior leaders for upcoming meetings and chasing contributions to meet deadlines; and (3) resolving routine enquiries and issues on behalf of senior leaders, escalating only when appropriate.

Detailed job description and main responsibilities

The postholder will be qualified to degree-level or have equivalent experience and will be required to assist senior leaders across a broad range of supporting duties, including complex diary management and organising meetings/events.

The role focuses on providing a comprehensive, high-level administrative and secretarial support function, requiring an appreciation of the demands placed on the Group Chief Executive and the Group Chair. The postholder must be able to work autonomously, manage discrete projects, respond to sudden and unexpected demands, and use sound judgement and initiative. They will also work as a member of the Executive Support team, contributing to individual and team objectives.