Executive Assistant

Job overview

This role has been approved for advertising; however, it is being assessed as a suitable alternative employment opportunity. As a result, the vacancy may be withdrawn or there may be a delay before shortlisting can begin.

This role is open to all applicants. However in line with Cornwall first principles, initial shortlisting will prioritise applicants from Royal Cornwall Hospitals NHS Trust, Cornwall Partnership NHS Foundation Trust and the Integrated Care Board for Cornwall and the Isles of Scilly.

An exciting opportunity has arisen to join Trust HQ as a Executive Assistant . This role is integral to the smooth running of the department by working closely with the Executive Assistants and Executive Directors.

The role will provide high level, efficient and quality administrative support to the Deputy Chief Executive and Chief Nursing officer. In this role you will co-ordinate the day-to-day management of the Executive Director's office in a professional, efficient and confidential manner.

Main duties of the job

To organise and prioritise emails/correspondence, action/respond to or redirect as appropriate.  Be alert to any urgent correspondence/emails and requests for information.

Be responsible for managing the arrangements for meetings initiated by the Deputy Chief Executive and Chief Nursing Officer.  Proactively manage the whole process, including timely preparation and dissemination of agendas for executive meetings chaired by the Deputy Chief Executive and Chief Nursing Officer. Demonstrate a high level of skill and competency when arranging, attending and taking minutes of meetings at all levels.

Be responsible for the line management of a team of three administrative staff for the deputies to the Deputy Chief Executive and Chief Nursing Officer including appraisals and attendance management.

Detailed job description and main responsibilities

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.

To be an employee of the NHS you need to successfully complete the following:

• Identity Checks
• Professional registration and qualification checks
• Employment history and reference checks
• Occupational Health clearance
• Satisfactory Disclosure and Barring Service check
• Right to work in the UK

For further information please visit:

https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation

We reserve the right to close this advert early.

We may be able to offer flexible working. Please discuss at interview.