Estates Compliance Manager

Job overview

a)   Overall responsibility for management of the Trust Estate                  Compliance assurance.

b)   Provide estate standards advice across the whole range of                Estates services, to provide best value.

c)    To be a senior member of the Compliance, Fire & Security                  Team providing specialist advice on a whole range of estates             and technical issues.

Main duties of the job

a)    Compliance Management •    Provide professional advice and guidance on a wide range of estates issues including major capital projects. •    Develop policies and operational procedures for effective management of Statutory Compliance. •    Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN. •    Lead on statutory returns specific to the estate’s directorate, Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM).  •    Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.  •    Responsible for estates information and records to comply with operational, legislative and mandatory requirements in compliance with HC (86)13 and HSC 1999(053).

b)    Leadership •    To lead and manage Compliance assurance. •    To be responsible for the estates Compliance assurance, revenue budget. •    Ensure all estates compliance staff receive regular supervision and have Personal Development Plans. •    Identify training needs and draw up programmes to meet those needs. •    To deputise for the Associate Director of Compliance as required.

c)    Development and Performance of the Estate •    Develop with the Associate Director of Compliance strategies for the estate, to meet Trust service requirements both now and in the future.

Any other duties in line with the grade and scope of the post.

Detailed job description and main responsibilities

a)    Finance •    Budget holder for Compliance. •    The post holder is an authorised signatory for purchases within the Estates Compliance function and also authorises staff timesheets and expense claims including for bank and agency staff employed within the Estates services listed above. •    The postholder is responsible for procurement of goods and services relating to the Estates Compliance assurance function, including contracts for outsourced services. •    Responsible for tendering of contracts as appropriate.

b)    Staff management •    The postholder is responsible as line manager for all staff employed within the Compliance assurance function. This includes responsibility for appraisals, managing sickness absence, disciplinary and grievance matters, recruitment and selection decisions, personal and career development of staff and departmental workload and allocation. •    To manage the balance between directly employed staff, temporary staff, agency staff and contractors to achieve optimum performance in service provision whilst maintaining cost effectiveness. To recruit and develop staff either employed by or seconded to the Trust or utilised from the voluntary sector.