Estates and Facilities Contracts and Compliance Administrator

Job overview

Join our newly formed in-house NHS Estates and Facilities Management team as an Administrator, working alongside a supportive colleague to ensure the smooth operation of our services. In this role, you will play a key part in delivering a range of administrative functions that directly support our strategic and operational objectives.

This position has a strong focus on supporting contract management activities and monitoring the Trust’s statutory compliance against essential targets. You will be a central point of contact, acting as an ambassador for the service while building collaborative relationships with a wide range of internal and external stakeholders, including clinical teams, corporate colleagues, external suppliers, landlords and NHS/system partners.

Your role will also involve maintaining accurate records and ensuring effective use of data through electronic systems, contributing to high standards of reporting, compliance and overall service excellence. Strong communication skills, organisation, and attention to detail are essential, as is the ability to thrive in a dynamic and inclusive environment that values teamwork and continuous improvement.

Main duties of the job

• Provide professional administrative support to the Estates and Facilities Management team.

• Manage shared inbox, records, meetings and documentation efficiently.

• Support service leads, suppliers, contractors and health and social care partners.

• Act as first point of contact for enquiries, ensuring clear and courteous communication.

• Maintain accurate data, analyse performance, and support KPIs and compliance targets.

• Assist with line management, workload allocation, team development, recruitment and HR records.

• Maintain IT systems, office equipment and supplies to ensure smooth operations.

• Contribute to service improvements, audits, research and organisational changes.

• Ensure compliance with Trust policies, Health & Safety and clinical guidelines.

• Engage in personal and professional development, demonstrating flexibility, resilience and a positive approach to challenges.

Detailed job description and main responsibilities

Applicants are expected to present clear and relevant evidence of the competencies and responsibilities detailed in the attached Job Description and Person Specification, together with a demonstrated commitment to the Trust’s values of Accountability, Inclusion, Compassion, and Empowerment.