Estates and Facilities Business Support Administrator

Job overview

We have two full-time vacancies within our very busy Estates and Facilities Division - Property and Contracts Management Team.

We are looking for enthusiastic and proactive team players with a broad range of administrative skills as part of this small friendly team. Customer Service is key to this role and you will bring with you a can-do attitude mixed with the ability to deliver to strict timescales.

You will be used to dealing with purchase through to pay and other business functions and will be working on our busy Service Desk, using various IT systems to manage your workload.

To work Monday-Friday 08:00-16:00 predominately in our Estates & Facilities office in Wareham, Dorset with the option for hybrid working once fully trained. The Property and Contracts Management Team provides support to our Estates Trades who work across Dorset, our clinical teams, Estates Stores and our Divisional Management Team.

There is a wide range of work and no two days will be the same!

Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.

Main duties of the job

To provide efficient administrative services and support to the Estates & Facilities Department:

Handling and processing compliance documents

Arranging and attending service meetings and taking minutes

Raising purchase orders and processing invoices received

Monitoring the Service Desk inbox

Handling telephone and email queries from staff on outstanding and on-going Micads

Monitor and prioritise reported faults using the Micad system

Liaise with suppliers, contractors and staff at all levels

Detailed job description and main responsibilities

For the main duties and responsibilities for this role, please read the attached job description and person specification. When completing your application form, please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Prince’s Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact [email protected]