Education and Training Administrator

Job overview

To  provide administrative support for the effective delivery of training and education to all grades of resident doctors within the Trust. Working as part of a team in the education centre and alongside others within PGME who manage the training programmes.

Main duties of the job

• Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
• Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
• Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
• To provide administration support for the F2/ IMT Band 5 Coordinator.
• To support the arrangement of F2/IMT teaching programmes – e.g. confirming speakers, booking rooms and circulating to trainees.
• Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
• Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
• Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
• To deal with any queries relating to the on-call room and the doctors’ mess.
• Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties.
• To provide administration support for resident doctors’ induction as advised by the induction lead.
• To ensure that names are obtained for Educational/ Clinical supervisors from specialties for new cohorts of resident doctors

Detailed job description and main responsibilities

**Please see the attached supporting job description and person specification document, which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification**

Specific duties:  – F2/IMT and Others

• Be a lead for Moodle, online learning platform, uploading information as required
• Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
• Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
• Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
• To provide administration support for the F2/ IMT Band 5 Coordinator.
• To support the arrangement of F2/IMT teaching programmes – e.g. confirming speakers, booking rooms and circulating to trainees.
• Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
• Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
• Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
• To deal with any queries relating to the on-call room and the doctors’ mess.
• Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties

This job description is not intended to limit the scope and extent of the job to be undertaken and will be subject to review and alteration as necessary, following discussion with the post holder.