Distribution Assistant

Job overview

This post is a 6-month Secondment role opportunity, primarily for all daily AGV activities.

To work as part of the logistics team, responsible for providing a range of FM support services in the hospital environment and Offsite Warehouse. This will involve carrying out the following Logistics functions: •    Receipt and Distribution of Healthcare related products •    Receipting and delivering of goods in both the R&D department, and the warehouse. •    Loading and dispatching of the Automated Guided vehicles (AGV) •    Working in a supportive capacity within the logistics services •    Sorting, delivering, and franking internal and external Post •    Accurate put away or stock audits of stock in areas managed by the Materials Management Team •    Ordering and management of linen stock in all areas managed by the Linen service •    Processing uniform orders for all Trust new starters

To provide a high quality responsive, efficient and effective support service to all wards, and departments in North Bristol NHS Trust acting in a caring and professional manner and working in line with Estates and Facilities Services and departmental operating procedures.

Main duties of the job

• Ensuring AGV’s are dispatched to the agreed schedule •    Loading AGV roll cage, ensuring the cage has the correct AGV transponder cards
• Ensure that all AGV transponder cards are returned to R&D and are stored in the agreed manner.
• Checking allocated equipment prior to use and ensure all faults are reported to the patient support team leaders as they develop.
• The ability to analyse and use information relevant to the role.
• Good inter-personal skills and the ability to communicate clearly and effectively.
• The ability to organise oneself and one’s work so that duties are completed within deadlines and conform to organisational and legal requirements.
• Consider health and safety implications involved in duties and their potential effect on others.
• Ensuring that safety instructions are complied with when using equipment.

Detailed job description and main responsibilities

• Responsible for handling of goods from receipt to final delivery point in a safe, efficient, effective and professional manner, including but not limited to: •    Transferring of goods from delivery vehicles, checking of quantities against order/delivery note/s •    Signing for receipt of goods (subject to quantities being satisfactory) •    Receipting GRN on a computer. •    Filing all documents in numerical order •    Delivery of goods and other items to wards and departments and obtaining in line with policy a signature from the recipient.  •    Responsible for the collection of goods and items from individual wards and departments as and when specified by the Receipt and Distribution Services Manager, in a safe, efficient, effective, and professional manner  •    Responsible for processing of orders (i.e. matching delivery notes and goods received). •    Transportation of roll cages, waste bins / carts in and around all levels •    To liaise with Materials Management Assistants and the Supply Chain Analyst regarding discrepancies or issues that arise during the unpack. •    Be responsible for maintaining productive working relationships with all levels of Trust staff and external providers. •    To be able to communicate effectively using both written and verbal skills. •    The ability to analyse and use information relevant to the role. •    Good inter-personal skills and the ability to communicate clearly and effectively. •    The ability to organise oneself and one’s work so that duties are completed within deadlines and conform to organisational and legal requirements. •    Responsible for ensuring the place of work is left secure at all times by strictly adhering to any Trust or local security procedures in place for the facility. •    Report any damages and shortages in deliveries •    Ensuring AGV’s are dispatched to the agreed schedule
• Loading AGV roll cage, ensuring the cage has the correct AGV transponder cards
• Ensure that all AGV transponder cards are returned to R&D and are stored in the agreed manner
• Checking allocated equipment prior to use and ensure all faults are reported to the patient support team leaders as they develop
• Consider health and safety implications involved in duties and their potential effect on others
• Ensuring that safety instructions are complied with when using equipment
• Report any accidents/dangerous occurrences to the patient support team leaders /manager and participate in the completion of necessary accident form paperwork
• Completion of timesheets and work logs /schedules or other attendance system as required
• Carry out duties in accordance with the Departmental Health & Safety Policy, the Health & Safety at Work Act and the Departmental Written Systems of Work
• Carry out safe hygiene practices and procedures in accordance with the Trust Policy and Codes of Practice
• Attendance at relevant statutory and non-statutory training, e.g. fire safety, food safety.
• You will be expected to always display a professional image
• To wear clean official uniform and appropriate footwear and comply with Departmental and Trust policies relating to the wearing of jewellery, nail polish etc
• To carry out other FM support service duties as appropriate and required