Deputy Finance Manager (Financial Reporting & Strategy)

Job overview

An exciting opportunity has arisen within South Warwickshire University NHS Foundation Trust. We are looking to recruit a band 6 Deputy Finance Manager to join our Financial Reporting & Strategy team.  The successful candidate will act as the VAT lead for the SWFT Group as well as monitoring, reconciling and providing advice in relation to lease cars, salary sacrifice, payroll and cashflow.  The role will involve working with other Finance colleagues, Procurement, HR, Payroll Internal & External auditors and others.

Main duties of the job

To support the Senior Commercial Finance Manager in providing the Trust’s wholly owned subsidiary, SWFT Clinical Services Ltd (the Company), with a quality and continually improving financial service, including budget setting, monthly management accounts, annual accounts, daily treasury duties.

The post holder will also from a Trust perspective ensure the mirror accounting within the Trust for intercompany SLAs, as well as having responsibility for undertaking a number of specific control account reconciliations within the Trust.

Detailed job description and main responsibilities

SWFT Clinical Services

To support the Senior Commercial Finance Manager in communicating and interpreting complex and sometimes sensitive financial information, providing advice and support to the Company Finance Director and Managing Director, meeting regularly with members of the operational management team to ensure that the financial position of the Company and the Trust is understood and that any potential financial problems are identified early enough for corrective action to be taken.

Production of monthly management accounts including I&E and balance sheet position. Lead on the completion of forecasts any longer term plans and corporation tax for review by the Senior Commercial Finance Manager.

Assisting the Senior Commercial Finance Manager in the completion of the Board report.

Liaising with operational budget holders and providing specialist financial guidance and detailed advice on actual income/expenditure or budgets within the Company. Analyse complex financial information, reviewing and explaining trends and assumptions to operational managers and Directors.

Responsible for the day to day financial management and performance of the Company. Line management of the finance assistant and senior finance assistant in the Company.

Oversight in collating monthly payroll information including expenses and timesheets. Send the relevant information promptly to Payroll provider and by the agreed monthly timescales to allow timely staff payment. Liaise with payroll provider to resolve pay queries or discrepancies.

Oversight of the Finance Assistant in monitoring and control of outstanding debt collection, including monthly review of outstanding debtors and authorising receipting batches on the ledger. Ensure debtor control procedures are being correctly followed. Make recommendations to write off debts based on an assessment of all known factors, to optimise cash inflows and ensure the accuracy of outstanding debts. Monthly reconciliation of receipting to cashbook.

Being the first point of contact for the escalation of any financial queries with suppliers or customers.

Ensuring the completion of control account reconciliations in the Company.

Undertaking monthly and quarterly MSFA and pharmacy contract reconciliations between the Company and the Trust. Ensuring monthly reporting of this information is correct in the Company’s accounts.

Development of new business streams and business cases within in the Company. This would include the provision of guidance to non-financial staff and the interpretation of complex financial information, assumptions and trend analysis.

Responsible for the smooth introduction of any new financial accounting software and the development of any new spreadsheets required for the day to day running of the Company

Responsible for the design (where applicable for the Company) and implementation of new financial processes and procedures as required with the support of the Senior Commercial Finance Manager.

Work with the Senior Commercial Finance Manager in producing the Company’s annual budget setting process incorporating any longer term plans.

Preparation of the audit papers to support the statutory accounts and will be the initial point of contact during the audit of the Company. Supporting the Senior Commercial Finance Manager in the production of the Company’s annual statutory accounts.

The Trust

Undertaking monthly and quarterly MSFA and pharmacy contract reconciliations between the Company and the Trust, ensuring monthly reporting of this information is correct in the Trust’s accounts.

Together with the relevant Deputy Finance Manager be responsible for calculating and posting the monthly stock adjustment journals through the Company and Trust ledgers.

Responsibility for undertaking a number of monthly control code reconciliations (e.g. car park takings and JAC drug system to general ledger). This includes the analysis of outstanding balances within the balance sheet and the investigation and resolution of any discrepancies identified.

Provide the necessary finance process support in the Trust’s private healthcare facilities e.g. Grafton Suite

Any other duties as commensurate with the grade of the post