DBS Administrator (Fixed Term Contract)

Job overview

Are you an organised, immediately available administrator with excellent database skills? We have a short term project focused on managing essential Disclosure and Barring Service (DBS) checks.

We are seeking a highly efficient and motivated DBS Administrator to join our team on a 3-month temporary fixed term contract. You will play a vital role in coordinating the administration of our mandatory DBS check project, ensuring all records are up-to-date and compliance is maintained across the Trust.

This is a fast-paced role requiring immediate availability.

Main duties of the job

As the DBS Project Administrator, you will be responsible for the full range of administrative and coordination tasks, including:

• Database Management: Accurately updating and maintaining the project's central database with current employee and DBS information.
• Communication: Drafting and sending professional, clear emails to employees and managers regarding their outstanding DBS requirements.
• Chase Management: Proactively chasing employees and departmental managers via email and phone to ensure timely completion of checks.
• Record Keeping: Maintaining meticulous, confidential, and accurate records of all project activities, correspondence, and completed DBS statuses.
• Coordination: Assisting with the general coordination and smooth running of the project administration.

Detailed job description and main responsibilities

Essential Requirements

• Immediate Availability: You must be available to start work immediately.
• Contract Length: Ability to commit to the full 3-month contract duration.
• Administrative Skills: Proven experience in a busy administrative role, ideally within a large organisation dealing with volumes of work.
• Database Proficiency: Strong working knowledge of databases (e.g., MS Excel, Access, or equivalent bespoke systems) with the ability to input, manage, and extract data accurately.
• Communication: An excellent command of both written and spoken English is essential for professional correspondence and communication with staff and managers.
• Organisation: Exceptional organisational skills, attention to detail, and a commitment to maintaining accurate records.