Data and Information Assistant

Job overview

This is an exciting opportunity to  provide assistance to the Data Information Officer and work alongside the Data Information Assistant.

This is a key role in the Adult Learning Disability Service. The role will provide assistance to the Data and Information Officer as well as supporting the Head of Allied Health Professionals and Clinical Lead Nurse. The role will require effective communication between these roles to assist in the efficient running of the Community Learning Disability Service to ensure effective reporting for contractual meetings as well as supporting the care group with performance data.

The post is for 12 hours so ideal for someone looking for pastime hours or exploring another employment opportunity alongside another role.

The post holder will be office based at Heath Close in Billericay and will be required to support the wider team with day to day management of the office building.

Main duties of the job

• To work flexibly to provide support to the Data and Information Analyst, Lead Nurse and Head AHP within the community learning disability service as well as working with the Specialist Reporting Team to collate data and information for the Learning Disability Service.

Detailed job description and main responsibilities

• Updating electronic databases and systems – (Eproc, Health roster)
• Responsible for keeping staff records e.g. annual and sick leave.
• Using IT systems - Word, Excel.
• Managing and oversight of stock, materials and equipment.
• Responsible for updating electronic filing system.
• Responsibility for photocopying, scanning and filing as required.
• Taking telephone calls and meeting and greeting visitors to the building when required.
• Liaise with members of the MDT.
• Recording telephone, emails and telephone enquiries and pass to relevant team member,
• Updating registers/databases/spreadsheet applications.
• Support with the health and safety tasks to maintain the building.
• Diary management and associate room bookings.
• Ensure post is recorded and sent accurately.
• Respect confidentiality at all times.