Clinical Trials Assistant

Job overview

UCLH, one of London’s key cancer centres, is seeking to recruit a Clinical Trials Assistant on 12-month fixed-term contract to support a growing number of cancer clinical trials within the Upper Gastrointestinal and Cholangiocarcinoma Team. The successful candidate will be based within the Cancer Clinical Trials Unit (CCTU) based in 250 Euston Road.

You will be part of a supportive and dynamic team, working closely with clinical research staff. The role is vital in supporting clinical research staff deliver excellent care to patients with cancer. Full training will be provided but the successful candidate will be expected to manage their own workload to achieve the goals set by the team. Ideally we want someone with an interest in clinical research and cancer, good verbal and written communication skills, and knowledge of Microsoft products such as Excel. This role would be ideal for new science graduate looking to get their first experience of working in a health care setting.

Main duties of the job

The main role of the clinical trials assistant is to support the team in the administration and running of the in-house, national and international phase I, II and III clinical trials. Responsibilities include contacting patients by phone, assisting the clinical trial practitioners and research nurses with the booking of patient appointments, scans and upload of trial scans to specific portals.  Other tasks include creation and maintenance of files for clinical trials, archiving of closed trials, handling of correspondence, booking of couriers, preparing lab kits, adding lab requests and processing or handling of blood and tumour tissue samples.

Detailed job description and main responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

The post holder is responsible for:   •    Sending, collecting and storing questionnaires •    Handling incoming mail and correspondence •    Providing a high quality personal assistant service to the team when needed •    Attending clinics if/when requested by the Nurse/Coordinator •    Retrieval/creation and maintenance of patient notes •    Site File maintenance •    Archiving of previous closed trials  •    Calling patients to confirm visits ahead of planned appointment •    Requesting, processing, and sending biological samples •    Supporting data managers with relevant queries •    Maintaining up to date and accurate filing systems – paper and IT •    Assisting with surveys/audits as required •    Having a high degree of interpersonal and communication skills to liaise with a wide range of personnel in the multidisciplinary team orally, in writing or electronically in a professional and courteous manner •    To be familiar with and confident in using the Trust IT systems •    Taking minutes at departmental and tumour group meetings •    Completing mandatory training and other recommended training •    Prioritising workload, meeting deadlines and tackling problems systematically and with initiative •    Maintaining confidentiality of patient related information at all times •    Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage •    Adhering to all Trust policies and procedures, the Health and Safety at Work Act and the Data Protection Act. •    Monitoring and maintaining physical resources within the work area, and reporting any related problems to line management.

Come and be a part of the best NHS trust in England to work for, according to our staff*

* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?