Clinical Team Secretary

Job overview

This role is  to provide essential administrative and secretarial support directly to Consultant Psychiatrists and associated clinicians within the Mansfield Local Mental Health Teams.  The position is pivotal in ensuring seamless day-to-day operations and client care coordination. The successful candidate will be responsible for managing complex diaries, drafting and disseminating clinical documentation, and acting as a central communication hub between multi-disciplinary teams, patients, and external agencies—all while upholding the highest standards of confidentiality and professionalism.

Main duties of the job

Typing/Word processing qualification to RSA/OCR III standard or equivalent level of experience

Experience of audio-typing.

Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience

Be proficient in the use of IT systems including Microsoft Office – Excel, Outlook, Word, Database & internal systems including Patient and staff Information systems

Good general education including English Language and Maths to GCSE or equivalent

Accurate minute taking skills

Ability to meet deadlines

Ability to work on own initiative

Excellent organisational skills

Team player

Understanding of data protection and maintaining strict confidentiality

Excellent communication skills

Experience of working in a customer-facing role

Experience of working in a busy environment

Detailed job description and main responsibilities

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa