Clinical Admin Officer

Job overview

Clinical Admin Officer

12-Month Fixed Term Contract Frimley Park Hospital – Medicine Directorate

We are seeking a highly organised and motivated Clinical Admin Officer to join the Medicine team at Frimley Park Hospital on a 12-month fixed-term contract.

This role offers an excellent opportunity to work closely with Medicine Consultants and their teams, supporting the delivery of high-quality patient care. It is ideally suited to candidates with proven administrative experience, strong organisational skills, and a proactive, positive approach to change.

Key Responsibilities

Provide comprehensive administrative support to Consultants and junior medical staff

Ensure all documentation and patient data is accurately recorded in line with Trust standards

Manage clinic correspondence, reports, and patient records

Support effective communication within the multidisciplinary team

Maintain confidentiality and data protection at all times

About You

Previous administrative experience, ideally within a healthcare setting

Excellent organisational and time management skills

Strong written and verbal communication skills

High level of accuracy and attention to detail

Ability to work independently and as part of a team

This is a fantastic opportunity to join a supportive and dynamic team within a respected NHS organisation.

Main duties of the job

To provide an administrative service to the Department

To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported

Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate ad hoc correspondence requested in line with the Trusts policies and procedures

To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures

Answer queries from colleagues, GP’s and patients in a timely and professional manner

To ensure that secure systems are in place for the storage of all resources including computerised information

Scanning and uploading relevant patient medical documents into the Trust’s Electronic Patient Record system

To assist clinicians with sending letters using Epic where incomplete patient information or where attachments need to be included

To ensure all phone calls are dealt with - in a professional and timely manner adhering to the local targets set by the department and Trust

To operate the various IT systems used to fulfil the role/department requirements.

Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.