Clerical Officer

Job overview

Applications are invited to join our busy admin team in Medicine at Wansbeck General Hospital.

The successful candidate will support the secretarial teams in managing day to day workload, including transcription of documents created using our digital dictation system

The post holder must be able to use their own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

• To assist in the general efficient running of sub-speciality offices including transcription (digital dictation) , filing in electronic patient records, handling post and dealing with telephone enquiries.
• To cover for other Band 2 Clerical jobs as required.
• To act up to Band 3 for short-term absences e.g. annual/sick leave.

Detailed job description and main responsibilities

• Work as support to the sub-speciality secretarial teams providing general office duties supporting the clinical care of patients
• Report to Lead Secretary.
• Deputise for Band 3 during leave absences.
• Transcription of clinical & non-clinical documents
• Office support: reception/telephone enquiries, collecting & opening post, filing, photocopying, messenger, faxing
• PAS Case Note Manager
• PAS data input for admissions/transfers/discharges/OP clinics
• Provides holiday/sickness cover for clerical posts (including ward clerks) within the business unit
• Maintains stationery cupboard