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Clerical Officer in Gynaecology - Easibook/Pre-assessment

Walsall Healthcare NHS Trust
This job is closed to applications

Location
Salary
£24,465 per annum
Profession
Administrative and IT
Grade
Band 2
Deadline
28 Jul 2025
Contract Type
Permanent: 37.5 hours
Posted Date
14 Jul 2025

Job overview

To work as part of a Gynaecology Out-Patient department team, predominantly responsible for the efficient and effective running of the Gynaecology Easibook/Pre-Assessment Department. To be responsible for booking patients onto theatre lists and procedure clinic lists whilst adhering to the Patient Access Policy and striving to achieve RTT standards.

At times the post holder will be expected to cover general admin duties within the main Gynaecology Department  PLEASE NOTE, WE MAY CLOSE THIS VACANCY EARLY IF WE RECEIVE HIGH NUMBERS OF APPLICATIONS.

Main duties of the job

Key Responsibilities 1. To communicate effectively with other members of the MDT, Consultants, medical staff, nurses, clerical staff within other departments and own team, GPs, outside agencies, patients and visitors. 2. Perform general office duties – filing, accessing databases, telephone messages, post, and general enquiries. 3. To communicate effectively with patients and carers giving information and advice as appropriate, particularly when booking appointments. 4. Demonstrate implementation of the Patient Access Policy and the importance of ensuring this is carried out thoroughly, in relation to maintaining the waiting list and achievement of targets. 5. To extract case notes as and when necessary in the Health Records Library. 6. To accurately input data onto theatre I.T. system 7. Produce accurate and up to date theatre lists using the I.T. theatre system. 8. Liaise with clerical and clinical staff ensuring theatre lists are appropriate in relation to case mix and access priorities. 9. Ensure theatre lists are effectively utilised to match pre-determined schedules. Any anomalies or short falls are brought to the attention of the Managers, Matron and Clinician. 10. Input information onto theatre lists that is sensitive and personal but at the same time alerting theatre staff of any impending hazard.

Detailed job description and main responsibilities

To work as part of a Gynaecology Out-Patient department team, responsible for the efficient and effective running of the Gynaecology Easibook/Pre-Assessment Department. To be responsible for booking patients onto theatre lists and procedure clinic lists whilst adhering to the Patient Access Policy and striving to achieve RTT standards.

At times the post holder will be expected to cover general admin duties within the main Gynaecology Department

See Job Description for full responsibilities

Key Responsibilities 1. To communicate effectively with other members of the MDT, Consultants, medical staff, nurses, clerical staff within other departments and own team, GPs, outside agencies, patients and visitors. 2. Perform general office duties – filing, accessing databases, telephone messages, post, and general enquiries. 3. To communicate effectively with patients and carers giving information and advice as appropriate, particularly when booking appointments. 4. Demonstrate implementation of the Patient Access Policy and the importance of ensuring this is carried out thoroughly, in relation to maintaining the waiting list and achievement of targets. 5. To extract case notes as and when necessary in the Health Records Library. 6. To accurately input data onto theatre I.T. system 7. Produce accurate and up to date theatre lists using the I.T. theatre system. 8. Liaise with clerical and clinical staff ensuring theatre lists are appropriate in relation to case mix and access priorities. 9. Ensure theatre lists are effectively utilised to match pre-determined schedules. Any anomalies or short falls are brought to the attention of the Managers, Matron and Clinician. 10. Input information onto theatre lists that is sensitive and personal but at the same time alerting theatre staff of any impending hazard.