Clerical Assistant/Reception

Job overview

We are looking to recruit a highly motivated and enthusiastic person to join our admin team within the Gynae Oncology and Colposcopy Department at the Queen Elizabeth Hospital in Gateshead.  The admin team within the Gynae Oncology service support the delivery of cancer care to patients from across the region referred to the Trust for specialist cancer care.

In this role you will provide admin support to the secretaries, cover clinic reception booking in patients and making sure all details are correct on the system. Prepare notes for clinics and other general admin duties

Main duties of the job

• Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
• Prepping of clinic notes and entering patient details into MASEY system
• Covering of clinic front desk reception
• Scan any direct referrals received to the Booking Centre
• Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
• General photocopying/scanning/filing/stationery and runner activities
• Arranging interpreters/transport etc in conjunction with the secretaries

Detailed job description and main responsibilities

• Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
• Prepping of clinic notes and entering patient details into MASEY system
• Covering of clinic front desk reception
• Scan any direct referrals received to the Booking Centre
• Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
• General photocopying/scanning/filing/stationery and runner activities
• Arranging interpreters/transport etc in conjunction with the secretaries