Charity Finance Administrator

Job overview

Derby & Burton Hospitals Charity exist to support our hospitals help make our patients’ and colleagues' lives better. The amazing donations and legacies enable the charity to help provide the extras that cannot be provided from NHS funding but make a huge difference to our patients and staff. This post is part of the Team supporting the Charity to realise this aim.

Derby & Burton Hospitals Charity is in an exciting phase where it is moving from Corporate Trustee status to independent status and is looking to expand its Team to support this growth

The post holder is required to work as part of the Derby & Burton Hospitals Charity Finance Team reporting to the Charity Financial Services Manager. This will involve the processing of income and expenditure transactions, applications for the use of charitable funds, bank reconciliations and general budgeting tasks as directed by the Charity Financial Services Manager.

These will be undertaken via  the use of the financial ledger system and the Charity client relationship management system. This post is also required to work to support and train the junior members of the team in the processes and procedures.

Main duties of the job

This role is required to monitor the processing of finance applications from Fund Managers for the use of Charitable Funds.

Liaise with Fund Managers and staff across the Trust both clinical and non-clinical with regard to queries on applications for the use of Charitable Funds.

Ensure that the purchase orders are uploaded to the general ledger system and ensure that all charitable fund orders via Procurement are correctly coded.

Process payments through the charity bank accounts and undertake reconciliations of the cash books and cash flow.

Process income and expenditure transactions, uploading journals and budgets as and when required as directed by the Charity Financial Services Manager.

Review existing processes and procedures for the Charitable Funds systems, changing where appropriate to ensure the needs of the users are met in the most efficient way and incorporating ‘Best Practice’ and other regulatory changes.

You must demonstrate good communication and inter-personal skills and be able to deal with queries over the telephone and face to face.

Provide support to the Charity Financial Services Manager as directed and in particular in gathering the data for the financial year end for the external auditors.

Closing date of applications:  07/11/25

Interview date: 22/12/25

This job may close early due to a cap on applications.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers