Cardiology Trust Medical Secretary

Job overview

Fixed term contract/secondment opportunity for 23 months

This is an exciting opportunity to work on a fixed term contract within the Cardiology team to help administer and support delivery of care to patients at the NNUH.

Our Cardiology services are some of the most advanced in the country, cover a range of services including our acute cardiology ward, angiography suite and our coronary care unit, which is the PPCI Centre for Norfolk.  In addition to this we are the Norfolk Heart Attack Centre and winners of student placement of the year 2019.

We are incredibly lucky to have a department with new space created by the £15 million spend on our new IRU unit and a complete refurbishment of the cardiac catheter labs; the department is going from strength to strength.

If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.

Main duties of the job

Who we’re looking for?

We are looking for an Admin Assistant for the Heart Failure Team on a fixed term contract to become a member of a truly collaborative and hardworking team who provide administrative support to the Cardiology Department.  This will include booking/cancelling patients for various tests required, utilising the treatment areas and nursing resources efficiently. The post holder will work as part of a team providing waiting list management for the Heart Failure Nursing team.  This role relies on close working relationships between Consultants, Secretaries, Ward Staff, and patients.

As a team and a department, we strive to promote innovation, we love to hear new ideas! In this role you will have opportunities to adapt, improve and create new and existing ways of working, while making a difference to our patients.

We would love for you to join us.  What are you waiting for? – apply now!

Detailed job description and main responsibilities

What We Offer?

• Entrance to not just a job but a career that makes a difference to Norfolk.
• Collaborative working approach means that the team is responsible, no lone working allowed here!
• Opportunity to network across NNUH Trust, working with people from all walks of life in Norwich.
• Opportunities to further your education, and branch out within the Trust or the wider NHS.

To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH’s ‘PRIDE’ values of People focused, Respect, Integrity, Dedication and Excellence and demonstrate behaviours that support and encourage an inclusive culture.

• Deal efficiently and effectively with direct and indirect (i.e. telephone, face to face) enquiries from patients, all levels of medical and nursing staff, GPs, Social Services and other health professionals and staff.  Respond to enquiries, providing routine and non-routine information and non-clinical advice, resolving problems where possible.  Communicate appropriately with patients who may be fearful, aggressive or have sensitive concerns needing reassurance and who may present difficulties in communication e.g. terminally ill patients, deaf patients, mentally ill patients and elderly confused patients.
• Attend to all communications, for example, emails, faxes, investigation results on a daily basis and prioritising and actioning as required.
• Accurately transcribe all correspondence by touch typing from audio / digital dictation or shorthand using knowledge of medical terminology.  Generate routine and non-routine correspondence independently.
• Assist patients and their Carers by arranging translation/interpretation facilities.
• Demonstrate and maintain knowledge and understanding of Trust RTT policy.
• Update RTT in accordance with Trust guidelines. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases.
• Complete the Tertiary referral proforma/template for internal/external referrals as per Trust policy
• Promptly action clinical investigations, results and outcomes. Utilise Trust reports to service and administer waiting lists, which may include outpatient, inpatient and waiting lists as required in local work area, escalating to senior staff as required.
• Adding patients to waiting lists as requested taking into account the urgency of the case and the patient’s preference.
• Arrange urgent admissions direct from clinic and ambulatory care areas, contacting the patient and liaising with ward/theatre/clinics as required.

Please see the attached job description for full details.

Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.