Cancer MDT Coordinator

Job overview

An exciting opportunity has arisen within the Cancer Services department for the role of Cancer MDT Coordinator at Lewisham and Greenwich NHS Trust. This post provides an opportunity to join an enthusiastic Cancer Services team within the Trust. This is a key post within cancer services and an exciting opportunity to coordinate the ongoing work and service development across our integrated organisation. We are looking for an innovative, enthusiastic and dynamic individual who is well organised and motivated to join our cancer data team.

The role is based at Queen Elizabeth Hospital with potential cross cover at Lewisham.

PLEASE NOTE: We are unable to offer sponsorship for this post

Previous applicants need not apply.

Main duties of the job

The post holder will ensure that all their assigned Cancer MDT is managed and coordinated effectively and is responsible for maintaining consistently tracked suspect cancer pathways to a high standard.

This role involves navigating patients through their pathways to treatment or discharge, ensuring that all patients are escalated in a timely manner to managers & clinical teams when needed and coordinating the preparation and chairing of MDM meetings, with the aim of improving the care and experience of cancer patients treated within the Trust.

Experience within cancer services and knowledge of Cancer Waiting Times guidance and working knowledge of Somerset would be desirable as well as a good understanding of patient pathway navigation and MDT management/coordination. In return we can offer you an interesting and rewarding opportunity to make a valuable contribution to the delivery of patient services.

Detailed job description and main responsibilities

Job Summary:

• To Coordinate the Trust Multi-disciplinary Team (MDT) meetings and provide administrative support.
• To coordinate specialist inter-Trust Multidisciplinary Team meetings (SMDT) held via videoconferencing and provide administrative support.
• To collect and register all patients diagnosed with cancer using Trust’s Cancer Information System.
• To track all patients referred with an urgent, suspected cancer and all patients with a positive diagnosis of cancer at Lewisham & Greenwich NHS Trust.
• Ensure all cancer patients with a potential to breach the two-week wait, 31 and 62 day cancer waiting time targets are identified and presented at the respective multi-disciplinary team meetings.
• Manage individual pathways within the MDT forum to ensure delays are minimized or eradicated.
• Develop good communication channels with the Cancer Centre.

Main Responsibilities:

• Co-ordinate the list of patients identified to be discussed at the Trust/Specialist Multi-disciplinary Team meetings. This may involve identifying and adding incidental findings to the list, checking pathology results /reports checking admission list, chemotherapy data and palliative care reports.
• Add cancer waiting time dates in the list to ensure all MDT members are informed about the patient pathway dates.
• Provide cover for other MDT coordinators in any leave of absence.
• Track all patients referred with an urgent, suspected cancer and all patients with a positive diagnosis of cancer using referrals, pathology and inpatient reports, and MDT lists.
• Prospectively monitor the patient journey times for all patients in the above categories.
• Ensure all potential breaches are identified in a timely manner and by linking in with the Cancer Multi-disciplinary Team Co-ordinators ensure all potential breaches are discussed at the multi-disciplinary team meetings.
• Develop a management plan for each identified patient enabling corrective action to be taken to ensure the 31 and 62 day cancer waiting time targets are met and patient experience is improved.
• Ensure a robust system to collect and monitor information is developed and implemented.
• Ensure completeness of cancer waiting times data.
• Produce report of breach analysis and outcomes on monthly basis.
• Collate all relevant internal and external information such as previous scans reports and liaise with relevant MDT members.
• Establish connection for all SMDT meetings via video conferencing.
• Take full responsibility of collecting MDT attendance of all attendees.
• Ensure all relevant details are completed in MDT proforma and highlight to the MDT lead if there are gaps.
• File MDT Management plans in patient notes.
• Record audit quality treatment data for Cancer Reform Strategy, Thames Cancer Registry and National Audits.
• Follow Trust’s data collection protocol.
• Support the Cancer teams in retrieving all missing data to ensure data is complete, correct, consistent and secure.
• Ensure any Inter-trust transfers (ITT) are sent within 38 days and tracking of patients at external trusts is carried out in line with cancer targets. Any breaches are recorded with a breach reason and a breach analysis is produced.
• Ensure all information is available to all relevant members (secretaries, mangers and booking clerks) to ensure national targets are met.
• Highlight capacity issues to Trust’s management team.
• Escalate any delays to the relevant parties
• Highlight any problems and propose changes to the Trust’s management team.
• Ensure patients notes are correctly tracked and made available to the MDM and are tracked back to the relevant people.

External Responsibilities

• Develop good communication channels with the Cancer Centre.
• Co-ordinate patient referral information to/from the Cancer Centre, to reduce delays in any aspect of the pathway and prevent breaches.

Service Redesign

• Work closely with the Service Improvement Facilitator highlighting the reasons for potential breaches and possible areas for demand and capacity work and possible service redesign.

General Responsibilities

• Awareness of the Data Protection Act and responsibility regarding confidentiality.
• Abide by all Statutory, Trust and Care Group policies and procedures.
• Attend mandatory training courses as identified through supervision and individual performance review.
• Participate in individual performance review in regular supervision sessions as agreed.