CAD Officer

Job overview

To draw and produce detailed drawings covering a full range of technical disciplines/specialisms associated with estate management. To be involved in the setting up, maintenance and administration of the database of CAD drawings covering construction plans, mechanical & electrical service drawings and other estate related graphical data. Provide detailed technical plans for use by internal and external technical staff and consultants.

Closing Date - 06/11/24

Shortlisting - 07/11/24

Interviews - TBC

Main duties of the job

To manage, maintain and operate accurate and up-to-date asset-based information systems covering all the Trust’s properties including filed AutoCAD, and project operational and maintenance manuals. This involves maintaining a comprehensive electronic filing system of all Health and Safety files and Operation and maintenance manuals from all projects.

To ensure that both the graphical and non-graphical data that forms the Estate database (IPR) is 100% accurate and up to date.

Where drawings are not available for an area used by the Trust, to take appropriate and timely action to ensure their availability when required.

To conduct site/building surveys where accurate data is not already available.

To be available to provide scheme drawings for the Estates Capital Team.

Liaise with the Capital Projects Team to ensure that all “As Fitted” drawings and information are available and the database updated at the completion of each project.

To support the Compliance and Systems Manager to ensure the Trust estate remains compliant with statutory requirements and standards relating to health care and risk management, including Health and Safety law, all other relevant legislation, and Department of Health guidance.

To support the Compliance and Systems Manager to ensure that ERIC and PAM assurance criteria are aligned to the Care Quality Commissions expectations of E&F services and the provision of patient and staff environments.

Detailed job description and main responsibilities

Please read the attached Job description and person specification for more details about this role.

Information Management: All records that the role is responsible for or modifies must be kept up to date. To use specialist computer software to create reports and spreadsheets. Able to use AutoCAD software to produce and review building plans. Able to use project management tools eg MS project, Excel, Word, Access, Maintain new databases including, but not limited to, space utilisation, CAFM, Asbestos, Electrical testing, Gas, Drawing Register, Service Contracts, Building and Maintenance Systems. Maintain E&F records and databases identifying any areas of concern due to non-compliance. Support and manage the property management system and create new operating protocols for E&F colleagues. Apply analytical and judgement skills to make effective and evidence-based decisions at an operational level involving estates data and analysis. This will require the analysis of data sets including ERIC, PAM, statutory compliance, legislation and regulations. Have an overview understanding of ventilation systems, water safety, electrical safety (LV and HV), management of lifts, confined spaces, asbestos management, management of contractors, asset management.

Working as part of a Team

• In all respects the post holder is responsible for the planning and co-ordination of all work which is deemed as the responsibility of the post holder. This will involve management of consultants and contractors, estates professionals, and other key stakeholders. • Share information, knowledge, and skills with colleagues. • Provide technical expertise to the organisation. • Listen and be open to the views of others whilst providing strong leadership and direction for the team. • Actively work to develop and maintain positive relationships with all team members, Trust staff and external parties. • Working closely with the other estates and facilities professionals (including Fire Safety Adviser, Health and Safety advisors and other external professional advisers relating to electrical, water and fire safety) the post holder will ensure accurate records are maintained and updated utilising the Property Database. • To work effectively and collaboratively with the Estates and Facilities team, other colleagues across the Trust, and stakeholders, partners contractors and consultants in the delivery of the job role. • To work in partnership with colleagues and contribute to E&F strategic plans to meet the organisations objectives. • Build relationships with internal and external stakeholders to provide advice/training or information and support in respect of building/maintenance queries ensuring delivery of efficient and effective services to all.