Business Administrators - Workforce Systems

Job overview

Aneurin Bevan University Health Board has an exciting opportunity to join our Facilities Team as a Business Administrator.  This post will be based at St Cadoc’s Hospital, Newport.

The Estates and Facilities Business Administrator will be efficient in the day to day use of Health Board electronic workforce systems including payroll workbooks, health roster and ESR. The post holder will oversee a number of Estates and Facilities rosters under the supervision of the Business Administration Team Leader.

The post holder will be responsible for ensuring all roster changes are updated in a timely manner to support the service requirement. It is essential the post holder has a full understanding of all workforce systems, including creating, maintaining and updating rosters, inputting unavailability’s and updating employment information. This will need to be undertaken accurately and promptly into multiple systems ensuring efficient and effective staffing within the departments, in line with policies and procedures.

Full & part time hours available working various shift patterns over 7 days a week.

Times are mixed and range from 06:00-14:00, 07:00-15:00, 08:00-16:00, 09:00-17:00, 10:00-18:00 & 14:00-22:00.

If you have previously applied and have since gained new relevant experience, we welcome your application.

Main duties of the job

The post holder will provide an effective first point of contact service for staff enquiries relating to pay, rostering, absence and ESR.  They will allocate staff to remaining shifts according to the roster template and staff availability, following standard operating procedures to ensure resources are organised efficiently and effectively based on the most cost-effective method.

The post holder will run reports to analyse and identify any non-compliance with workforce standards i.e., PADR, outstanding fit notes and annual leave entitlements following standard operating procedures.  They will also methodically arrange meetings and related documentation in line with workforce policies and procedures.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.