Business Administration Manager

Job overview

An exciting opportunity has arisen for a Deputy Administration Lead, to work in Moving Well Services, based at the Minerva Centre, Deepdale Preston.

We are looking for a highly motivated, enthusiastic, and proactive individual. You must be able to demonstrate the ability to work in a challenging and demanding role.  You must have proven knowledge of Administration procedures and have previous line management experience.

The post holder will be responsible for:

• Ensuring that all Trust policies are adhered to and that all new policies are implemented across Clinical Services.
• Ensuring that absence management is monitored, writing and preparing reports and attending capability reviews, monitoring mandatory training compliancy and carrying out annual appraisals providing leadership and guidance during supervisions and appraisals.
• The development, implementation and training around standard operating procedures, responsible for the day to day governance of buildings within localities as well as Estates, Facilities and site security issues. This will include working with Estates on the relocation of offices/sites, liaising with E & F providers including domestic services and car park management companies where applicable.
• Responsible for the recruitment of admin staff within the Network ensuring that cost efficiencies are considered alongside workforce planning.

Main duties of the job

• To communicate with administrative staff within locality on difficult, sensitive and complex business issues. This will require a level of negotiating, empathy and reassurance skills to foster cooperation across the service.
• To Support Service Manager and Team Leaders / Ward Manager in the manager of locality admin staff
• To be responsible for the motivation and continuous development of staff within localities to ensure high levels of productivity and quality.
• To support for the workforce planning of localities, working closely with Locality Admin Co-ordinators, Service Managers and Team Leaders / Ward Managers to create a network wide plan.
• At the direction of the Locality Admin Co-ordinator, Service Managers and Team Leaders / Ward Managers to implement the aims and objectives as well as the strategic direction of the network and Trust within the locality.
• To analyse business and performance information and make decisions on the most appropriate route of action, using own judgement and experience to resolve difficult situations.
• Lead on and support the Locality Admin Co-ordinator to ensure there are systems in place in relation to the Health & Safety, maintenance and day to day running of LCFT buildings within your locality

This is not an exhaustive list of duties and responsibilities for this post, please refer to the Job Description and Person Specification for this information.

Detailed job description and main responsibilities

Please refer to the Job Description and Person Specification for more details on the responsibilities aligned to this role.