Bowel Cancer Screening Administrator

Job overview

Part time 30 hours per week. Permanent post.

An exciting opportunity has arisen to work within the Bolton Bowel Cancer Screening team.  We are looking for an experienced administrator who is a strong team player, who is highly organised, and who has the ability to communicate effectively and professionally with a wide range of people both within and outside the Trust.

You will be, supporting patients through the bowel cancer screening pathway, joining a high performing Foundation Trust which has been rated as ‘Good’ by the CQC in our last inspections.

Main duties of the job

Your duties will include managing clinics and ensuring patients are booked in a timely manner.

Day to day tracking of patients, attending PTL meetings as required,

Supporting the capacity coordinator in production of formal reports and other correspondence, formal minute taking and triage phone calls for Specialist Screening practitioners.

Liaising with other bowel cancer screening sites to ensure capacity is available and utilised escalating any issues as necessary.

You will need strong IT skills to be successful in this role. The successful candidate will be able to work both independently and as part of a team. You will need to develop and maintain a working knowledge of bowel screening protocols and processes to facilitate efficient processes and streamlined services.

Detailed job description and main responsibilities

• Ensuring patients are booked in a timely manner and clinics closed down within agreed timescales as set out by National guidelines and local Service Level Agreement
• Set session availability on the Bowel Cancer Screening System for Bowel Screening clinics within agreed timescales and in line with national guidelines.
• Liaise with screening sites to ensure capacity is available to deliver agreed sessions, escalating any issues immediately to Capacity Coordinator and Programme Manager. In their absence appropriate action should be taken to identify workable solutions to avoid cancellation of lists.
• Develop and maintain a working knowledge of bowel screening protocols and processes across screening sites to facilitate efficient processes and streamlined services.
• Monitor uptake of the bowel screening lists providing weekly reports to the Bowel Cancer Screening management team in relation to demand and capacity
• In conjunction with the local BCS and National Team, maintain the BCSP national database within responsibilities of own role
• Ensure appropriate patient documentation is available to the Specialist Screening Practitioners to enable them to support the bowel screening lists and provide safe patient care within agreed timescales
• Add patient details to appropriate in-house clinical systems to facilitate the patient pathway. Outside the screening centres host trust, ensure that screening sites have full patient information to enable them to maintain their own clinical systems and patient records.
• Ensure agreed protocols and pathways are adhered to for participants in the Bolton Bowel Cancer Screening Programme. This will include those patients referred to host & associated Trust MDT’s and other MDT’s across the region prior to & up to their handover.   Responsibilities will include monitoring and tracking all patients to ensure timely referral and highlighting to Programme Manager/Capacity Coordinator and/or Lead SSP and/or Deputy Lead SSP where necessary, i.e. if delays are predicted in a patient BCSP pathway.
• Be responsible for the day to day tracking of BCSP patients ensuring patients are being processed in a timely and efficient manner in line with local and national timescales, taking appropriate action where possible to prevent delays
• Support the SSP function in production of cancer tracking information and Communication and Referral process (CARP) to ensure timely onward referral
• Request and maintain cancer dataset information to support the SSP function in meeting the requirements of quality assurance standards
• Ensure histology download is checked and actioned if appropriate in a timely manner.
• Support Capacity Coordinator to provide weekly reports to the PTL management team to inform on current position and potential issues with reduced capacity. Attend Cancer PTL meetings as required to deputise for the capacity co-ordinator.
• Participate in educational/awareness sessions as identified by the BCSP.
• Support the BCSP Manager and/or Capacity Coordinator in the development of performance reporting to the National Screening Programme, strategic groups and the wider health community.