Band 5 Executive Assistant - RFH Executive team

Job overview

The postholder will hold the position of Executive Assistant to the Executive Directors within the Hospital management Unit on the Royal Free site providing comprehensive and efficient secretarial and administrative support.

This is an important role, interfacing on a regular basis with the Group executive team, the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.

There is a requirement for the post holder to work on-site.

Main duties of the job

1. Communicate effectively, confidently with all internal and external stakeholders, including Executive Teams, MPs, ICBs, external organisations and the wider healthcare economy, on a face-to-face basis, by telephone, letter and electronically.

2. Cover all aspects of secretarial administrative and organisational support; take minutes of meetings, draft agendas, collate and distribute meeting papers

3. Prioritise all correspondence, emails and enquiries and ensure the Director is made aware of matters requiring immediate attention. Where appropriate, initiate actions demonstrating a high level of judgement around confidentiality and priorities, without reference to the Directors.

4. Manage and maintain the smooth running of the diaries, arrange meetings, appointments, travel and organise events for the Directors.

Detailed job description and main responsibilities

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.