Band 4 Business & Planning Administrator - Bath

Job overview

The main purpose of the post is to provide proactive administrative support on a day to day basis to the Business Planning & Development team.

This busy and dynamic team are responsible for managing funding and procurement opportunities, service developments, strategy and planning for the trust. We work with staff from all across the Trust and external partners including NHS England, BNSSG and BSW ICBs and 3rd sector service providers. Work can be fast-paced and varied so this role requires someone with significant flexibility to ensure the outputs from the team are successfully delivered.

There is an expectation for the post holder to be proactive, highly motivated, adaptable and multi-skilled with excellent organisational skills and a solid working knowledge of all Microsoft Office systems, particularly Excel, PowerPoint and Word.

Right to Work in the UK This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the legal right to work in the UK at the time of application, as the organisation is unable to support sponsorship for this post.

Interviews will be held on 24th & 25th March 2026.

Main duties of the job

Main duties include booking meetings, taking minutes, organising events, monitoring tender portals for business development opportunities or service procurements and upload documents or clarification questions.  The post holder needs to be able to use their own initiative to proactively manage diaries and the team email inbox.

This will include providing administrative support to members of the Business Development team, some support to the Estates and Digital delivery teams, the Associate Director of Commissioning and Service Development, the Director of Transformation and the Chief Transformation, Estates and Digital Officer; diary management, minute taking (with AI support), meeting preparation and management of the team email account, regular maintenance of business development meetings and trackers to a high standard (ensuring they are accurate, up to date and aligned).

Familiarity with trust systems  is desired such as the ability to raise requisitions, IT support tickets, set up Teams, maintain Health Roster etc.

This role is key to the smooth operation of the team.

Detailed job description and main responsibilities

Organise meetings, conferences and workshops, booking venues, refreshments and speakers as necessary.

Provide administrative support for meetings including preparing agendas, collating and distributing papers, accurately recording and publishing meeting notes, decisions and actions, following these up as required.

Proactively manage designated diaries, ensuring calendars are kept up to date.

Develop and maintain electronic filing systems, setting up new files and ensuring these are tidy and up to date with materials archived appropriately and audit trails maintained.

Use MS Office to produce high quality documents, including spreadsheets, papers and PowerPoint presentations as required.

Monitor the team mailbox on a daily basis and deal with incoming emails as appropriate.

Monitor tender portals on a daily basis and alert any potential opportunities for the Trust.

Respond to ad-hoc requests effectively and in good time, sometimes managing multiple tasks, whilst allowing for distractions. This may include providing administrative support to other areas as required to support business development activity.

Liaise with other departments and parts of the organisation, following up information, contractual agreements and gathering data as needed.

Raise requisitions as required, and follow through the procurement process to ensure purchase orders are raised, goods receipted and invoices are paid in a timely manner.

Maintain departmental records for operational management purposes, including sickness and annual leave, finalising Health Roster by the monthly deadline.

Commitment to further development and training.

Manage and maintain the Business Development Intranet sites/pages.

Ensure systems are in place for gathering of performance monitoring information.