Assistant Medical Secretary

Job overview

We have an excellent opportunity for a motivated and organised individual to join our Gastroenterology Department as an Assistant Medical Secretary.

In this role, you will provide essential administrative and audio-typing support, working primarily for the Consultant Gastroenterologists and members of their team.

This is a valuable opportunity to develop your skills within a supportive team, and contribute to the smooth running of a busy clinical department.

The role will be predominantly based at Scarborough Hospital (alongside a Medical Secretary and Audio Typist)

We look forward to receiving your application!

Please note: This post may become Permanent at the end of Fixed Term/Secondment.

This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.

Main duties of the job

• Apply excellent administrative and audio-typing skills, supported by relevant experience or qualifications.
• Provide accurate audio typing and prepare clinical correspondence.
• Support Medical Secretaries across the wider Head & Neck Department.
• Print, process and distribute patient results letters, ensuring timely delivery to the post room.
• Manage general administrative and office duties to support the smooth running of the service.
• Demonstrate strong organisational skills, with the ability to prioritise a busy workload effectively.
• Work confidently and efficiently without direct supervision.
• Maintain regular communication with the medical secretary team.
• Uphold high standards of confidentiality and professionalism in all tasks.
• Engage in available training and development opportunities.
• Contribute positively to a supportive and motivated team, with flexible working options available where appropriate.
• Communicate effectively with patients maintaining a professional and confident telephone manner

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact: [email protected].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.