Apprentice Administrator

Job overview

1x fixed term apprenticeship contract for 19 months

Are you looking to build a long-term career and gain qualifications while making a difference? Then look no further!

We are looking for the next rising star to develop their skills and work within our award-winning team.

If you are willing to learn, organised, a team player, and enthusiastic, then we want you to be part of our Administration team.

Our friendly team are based at Independant Living Centre in Cheltenham. You will work supporting the Integrated Community Team to provide key administrative support.

Alongside this full-time administrative role you will be enrolled onto the Business Apprenticeship Programme and will be expected to study and complete assignments to achieve a recognised Level 3 Business Administration qualification. The apprenticeship will include the expectation to complete the Level 3 Business Administration Apprenticeship within an 19 month timeframe which includes an end point assessment.

Your salary will be £14,762.99 per year. After 12 months, the salary will increase to national minimum wage. The opportunities to upskill will continue as Further higher-level apprenticeships are available upon completion of the Level 3 Business Admin apprenticeship for suitable candidates.

Main duties of the job

The successful candidate will provide important administrative support to the Integrated Community Team and will need to maintain and demonstrate Trust Values throughout all aspects of their work. They will be expected to work as part of a team delivering an effective service to ensure that services meet the operational needs.

Are you…

• ·       Enthusiastic
• ·       Hard working
• ·       A team player
• ·       Organised
• ·       Proactive
• ·       Successful at working collaboratively·
• Able to prioritise to work towards deadline

If you have a ‘can do’ attitude, and enjoy building good working relationships, we welcome your application.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

Detailed job description and main responsibilities

Following supervision and appropriate training the Apprentice Administrator will be expected to efficiently undertake basic administration and clerical duties, this may include the following:

• Carrying out filing (including electronic filing) as required
• To answer the telephone and deal with queries/requests, taking detailed messages for team members.
• Monitor the team email address and forward relevant emails to the appropriate person if necessary or deal with queries yourself.
• Support electronic procurement system, the processing of invoices – in line with the Trust policies as and when required.
• To include typing of minutes, transcripts and preparing meeting agendas. Understanding the professional image of the business Inputting data onto SystmOne and other electronic systems, extracting reports and undertaking simple analysis Actively participating in team meetings and discussions with colleagues and manager to make constructive suggestions as to how services could be improved within own work area, and implementing such changes with guidance from line manager
• To open and sort incoming/outgoing mail for the team as required, scanning and sending to people if necessary
• To input data on to appropriate databases, producing reports and spreadsheets.
• To assist in arranging meetings, including associated arrangements and booking rooms.
• To undertake photocopying and scanning for team members.
• To assist in the maintenance of departmental records including archiving and scanning. Ensuring confidential information is kept securely at all times by locking cabinets and locking their computer screen when it’s not in use Attending and taking part in team meetings and regular reviews with Line Manager Supporting the team to maintain accurate, timely and legible records Talking to internal and external colleagues in a courteous manner both in person and on the telephone ensuring they receive a friendly and helpful service