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To provide an efficient, effective, confidential administrative service to the service / department
The post holder will be expected to work on their own, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust
The position involves organising schedules, minute taking, organising meetings, coordinating information and IT systems.
Set up and manage office systems efficiently and effectively.
Full details of the job description can be found in the attached Job description and Person Specification.
Provide an efficient administrative support service to the department
Be proficient in the use of IT systems including: Microsoft Office – Excel, Outlook, Word, Database & internal systems including, departmental information systems.
Produce high quality reports within agreed deadlines as required
To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.
Take minutes of formal meetings, type up and distribute within agreed timescales
Ensure sickness, study and annual leave is recorded on the ESR system
To have a working knowledge of departmental procedures
To collect and maintain accurate team information with regards to training undertaken, PAD’s, Clinical Supervision and any other database
To order equipment, stationery, sundries as required
To book courses, accommodation and travel as required
To monitor and order stock and non-stock items as required
To work effectively both independently and as a team member
To work within all Health & Safety guidelines and policies
Responsible for own Mandatory Training requirements
To cover other admin roles within the team as & when required
Please note that this post does not meet the pay or skill level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa