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Medical Protection Advertisement

Location
Salary
£24,625 - £25,674 per annum
Profession
Administrative and IT
Grade
Band 3
Deadline
17 Jul 2025
Contract Type
Permanent
Posted Date
03 Jul 2025

Job overview

An exciting opportunity has arisen for a dynamic, self-motivated, forward-thinking administrator to support the senior leadership/management team within the North Kent Directorate.

This is a permanent post working 37.5 hours per week, (9 am to 5 pm Mon-Fri) with the flexibility to work from home (to be discussed with the manager at interview).

The ideal candidate will need to be able to work autonomously, have excellent organisational and keyboard skills, be a competent typist, and possess a good working knowledge of Microsoft Office packages.  They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations, and be able to manage and prioritise their work efficiently.

Excellent diary management skills are essential as well as minute taking as this will form a large part of the role.

Main duties of the job

  • Arranging and coordinating meetings and preparing, distributing, and maintaining documentation
  • High-level and sometimes highly confidential minute-taking to ensure quality records are produced
  • Effective diary management
  • Producing the North Kent Newsletter (Power Point Slides)
  • High-level communications with services across the Directorate
  • Use of Excel or Word to prepare documents as appropriate
  • Maintaining records and inputting/updating data via databases
  • Use of systems such as SBS, e-rostering, expenses
  • Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate
  • Use of electronic communication systems in accordance with  Trust policy

Detailed job description and main responsibilities

  • Post-holders will be self sufficient and required to manage own workload and mainly work without supervision on a daily basis but this is readily available
  • Post-holders will be able to adopt a systematic and proactive approach e.g. ensuring previous documentation is available for follow up reviews
  • Manage time effectively ensuring systems and processes are efficient and do not duplicate each other or overlap with other team members tasks.
  • Post-holders will work autonomously but will receive regular supervision and appraisals by their line manager
  • Post holders may supervise band 2 staff including allocation of work and monitoring standards of work produced and ensuring equity of workload
  • Post-holders may also take part but not lead in recruitment for band 2/3 admin staff and induction and appraisal processes for band 2 staff
  • As with all posts, observe the required health and safety rules and take personal responsibility for security of the area within which the post-holder works.                                                                                                                                                                                                                                                                                                            Please refer to the job description for full details.