Administrator for the Learning Disabilities Team (Reading CTPLD)

Job overview

We are currently recruiting for a Team Administrator to join our team and to support the health professionals that work with Adults with Learning Disabilities in the Reading area.

This is an exciting opportunity to work with a wide range of professionals, providing key administration support to health staff. We work across a range of settings from people’s homes, residential and supported living services and day services. We work closely with GP’s, hospitals, families, children services for transition, mainstream health services and social services.

The successful candidate will have an extensive and wide-ranging background in administration, ability to develop (or eager to learn how to) easy read material/letters and be used to working in a busy and fast-paced service. We are also looking for someone with flexibility, ability to organise and a team spirit to join this friendly and professional team. Experience of minute-taking would be an advantage as you will be responsible for minute taking, along with covering various admin areas and supporting the team referrals processes. You will support a wide variety of health professionals and ensure a smooth running of the Team and be able to organise and communicate well.

The core hours for this role are 9-5 for 30 hours a week and we are open to applications from people looking to work flexibly. There will be the possibility of hybrid working, but there is also a need to be in the office at times.

Main duties of the job

• To be a central point of contact, maintaining effective communication across the service, answering telephones, taking messages and actioning as appropriate.

• Type correspondence, reports and other documentation, sometimes of a confidential nature, to a high standard within agreed timescales.

• Support the team to organise and ensure the smooth pathway of the referrals into the team, referrers acknowledgements and put on the RiO system.

• Help to monitor and review data performance and support the Team Manager with any actions.

• Assist in the efficient and accurate recording of data on all electronic systems including the Trust’s internal systems (e.g., RiO, ESR, Unit 4 ERP, e-MANAGER).

• Assist with planning and arranging meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, e.g., room bookings, equipment, refreshments, etc.

• Responsible, as designated by the Line Manager, for the ordering of stationery and other supplies required for the running of the service, maintaining appropriate stock levels.

• Reflect on own areas of development to support the administration team and engage in regular support and supervision meetings.

• Comply with all statutory, legislative, and local policies applicable to this post.

Detailed job description and main responsibilities

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

We’re committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

We welcome a conversation about flexibility and any other questions you may have. Please don’t hesitate to call: Lakshmi Leela on 0118 214 3298 or email: [email protected] who’ll be delighted to help.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.

Interview will be held on 3rd March 2025