Administrative Assistant

Job overview

Come and Join Hywel Dda University Health Board, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment.

We have an excellent opportunity for an Administrative Assistant to join our Ophthalmology Team within the Planned Care Group.

As an Admin Assistant for Ophthalmology team you will be responsible for providing a comprehensive administration service to a specific area of the Intravitreal Service.

This is a diverse role and you will be working in a busy and fast paced environment within a team that value and support each other. We are looking for someone with administration experience, strong communication skills with the ability to work on their own and in a team and who can demonstrate our values of Compassion, Trust, Respect and Integrity.

The health and wellbeing of our team members is very important to us and we offer a robust induction period, as well as regular supervision and support. You will have opportunities to progress your career with a structured learning journey that will enable you to achieve your long-term goals and work to your strengths.

Main duties of the job

The post holder will provide a range of administrative duties, which will include undertaking typing duties, using word processing i.e. letters and general typing, to include filing of clinical and non clinical correspondence.

On occasions the post holder will welcome staff to the department, which may include guiding them to the appropriate room and answering general questions. Duties will also include scanning, photocopying and ordering office supplies.

The post holder will provide administrative support in respect of keeping databases up to date and providing information for reporting purposes as required. The post holder will adhere to the Health Board Guidelines and undertake any other duties as appropriate to the nature and grade of the post.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 08/09/25