Administrative Assistant

Job overview

The JES admin assistant will be responsible for providing an administrative support to the integrated equipment loan service

Main duties of the job

1.           To undertake PC based duties, including the input of data, and the provision of Management Information reports.

2.           To liaise with all sections within JES to expedite orders

3.           To liaise with suppliers where appropriate.

4.           To communicate with District Nurses and Occupational Therapists to organise a safe and reliable delivery service from stores to patients’ homes

5.           To liaise with patients/patient’s families to organize safe and reliable delivery/collection of medical aids

6.           To ensure the system is maintained/updated for continence assessment’s

7.           To assist with receiving of goods, stock rotation and the picking and packing of goods where necessary.

8.           To collate and organize delivery documentation

9.           To operate and maintain documentation in relation to Procedures.

10.         To arrange the servicing and maintenance of medical aids.

11.         To assist in stock takes.

12.         To assist in the arranging of drivers’ work schedules

13.         To deputise for other stores staff when necessary.

14.       Any other duties appropriate to the grade, which might be assigned from time to time.

Detailed job description and main responsibilities

To provide safe, accurate and timely receipting, arranging distribution and collection of goods for the Joint Equipment Service (JES).  Arranging driver schedules, answering telephone queries from stake holders, service users and the public, ordering stock from different suppliers, taking meeting minutes, general admin duties.