Administration Assistant

Job overview

The Staff Bank at Cardiff and Vale University Health Board is seeking a proactive Administrative Assistant to join our experienced and welcoming team. In this role, you’ll provide essential administrative support to help the Health Board fill temporary staffing posts efficiently and accurately.

If you’re organised, approachable, and enjoy working in a supportive environment where your contribution truly matters, we would be delighted to hear from you.

Main duties of the job

Key duties include managing telephone enquiries, using Microsoft Office applications, supporting recruitment processes, operating a computerised booking system, entering and updating data, and maintaining spreadsheets. The post also involves meeting and supporting new recruits as they join the service. As the role requires handling confidential information, applicants must demonstrate a high level of professionalism and consistently uphold the organisation’s values and behaviours.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Detailed job description and main responsibilities

To co-ordinate computerised shift booking using Health Roster Booking System to fill shift cover requests from wards and departments within the Cardiff and Vale University Local Health Board (UHB)

To provide administration support throughout the recruitment and training process of Bank staff

To deal with any postal, telephone or electronic enquiries or details involving the Staff Bank recruitment, training, processing, booking or payment of Bank staff

Participate in a rota to work evening shifts and weekends (and Bank holidays if required) to provide an out of hours service