Admin Team Lead

Job overview

An exciting opportunity has arisen for an experienced administrator with leadership experience to join our established Community CAMHS North administration team.

The Admin team is a pivotal resource within the Community CAMHS North team , supporting the clinical team with a variety of administrative tasks to support the smooth running of the service.

We are seeking an experienced Admin Team Leader who will use their  skills and knowledge to  lead an establish administration team abased across two sites.

The post holder will work closely with the Operational and Clinical leads to further develop ways of working which support the implementation of new systems and efficient practice.

The post holder will be based at Balderton Primary Care Centre, Lowfield Lane, Balderton NG24 3HJ or Langold Clinic, S81 9QL , but will be required to attend both sites

Main duties of the job

The post will be responsible for the day-to-day support and supervision of admin staff in the CAMHS North Team, based across two sites, to ensure an excellent, effective and efficient administrative support is provided for the clinical staff.

The successful candidate will have the following:

• Education to NVQ Level 4 standard or equivalent level of knowledge and experience.
• Significant experience in a recent similar role, including the supervision of staff.
• Extensive working experience of Microsoft packages
• Knowledge of procedures in relation to providing a safe working environment
• Working knowledge of patient information systems
• Working with minimal supervision and using own initiative
• Excellent communication skills, with staff at all levels, patients and outside agencies
• Excellent organisational skills, office management and the ability to prioritise and work to set timescales

You will work under the direct supervision of the Operational and Clinical Team Leads

Detailed job description and main responsibilities

The post holder is required to provide a lead role with responsibility for the day-to-day management of administration and secretarial staff across two bases,  co-ordinating an efficient and effective administration and secretarial service.

To ensure that data quality and timelines meet Trust and CQUIN targets.

Close liaison with Contractors, Trust Estates, IT, Procurement and Support Services Departments to ensure that the site is managed effectively and efficiently.

To manage the Health and Safety Workbook under the provision of the Trust’s Health and Safety policy in relation to admin staff and site common areas.

This role requires an experienced individual, with qualifications and previous experience in the day-to-day management of staff.  The post holder will have excellent communication and organisational skills and have working experience of site management.

Full details are in the Job Description

Please note this post does not meet salary and or skill level required for a Skilled Worker Visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

A full UK driving license and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.