Admin Lead Administration Manager

Job overview

We are looking for a highly motivated Administration Team Leader to join our team.

The successful applicant will be required to provide efficient secretarial, administrative and management for the administrative team and at times to liaise with members of the public and a variety of professionals, both in primary and secondary care services.

Given the nature of this service, some patients may contact us in distress, and we are looking for resilient applicants, with a compassionate work ethos who can thrive with the right level of support being offered by the Administration Manager.

Excellent communication skills and a good level of IT literacy are essential.

Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of.  Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

Main duties of the job

You will be responsible for the day-to-day management of the admin team, to provide efficient administrative and office service to Adult Psychology Service.  To ensure patients and all contacts to the service are dealt with in a friendly, empathetic and professional manager and that the experience is positive.

You will deal with confidential, contentious and urgent material proactively in a sensitive and professional way liaising with the appropriate manager.

You will develop effective relationships with team members to enable productive and effective working across the team.

Use of E-procurement to purchase goods and services for the Adult Psychology Service, including financial spreadsheets and authorising payments within budget constraints.

Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.  When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that using AI can be a useful and supportive tool when completing your application.  However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidate’s individuality, and it becomes much harder to get a sense of who you are and your authentic experience.  If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety.  If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected]