Admin Assistant Outpatients

Job overview

An exciting opportunity has arisen in Scarborough Hospital Outpatients Department for a Band 3 Administrative Assistant for 16 hours per week

This post is centered on the clinical activity within the department, managing room bookings, request and cancellations and ensuring that clinics are held in the right rooms at the right time with the right staff and equipment available.  This post is essential to the effective running of the department.

You will need excellent communication and organizational skills and be willing to learn and develop new skills.  You will need to be able to demonstrate the ability to work independently and be willing to be adaptable and flexible to meet the needs of this very busy department.

We are looking for a colleague who is positive, approachable, friendly, and able to work as part of a team, but also shows initiative and has a flexible and patient centred approach.

Main duties of the job

• Knowledge/awareness of confidential information and record keeping.
• Providing administrative support for the team.
• Dealing with inquiries from other healthcare professionals and patients via email / phone / in person.
• General administration to support the smooth running of the service, maintaining paper & electronic room planners. Populating weekly clinical activities.
• To use the Trust's CPD (Core Patient Database) system and other data bases for which full training will be provided.

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have

made a statement of intent to support all Defence personnel, including with applications for employment.