4308 - Medical Induction Administrator

Job summary

Main duties of the job

Assist and facilitate Inductions including providing administrative support both in the run up and on the day. Request appropriate IT access and accounts. Creation and issue of induction packs.

Support the recruitment of vacant posts as a result of training gaps from the Deanery.

Support the production of induction materials for Medical Staff at all grades.

Support return to work of Medical Staff at all levels as a result of long-term sickness or maternity.

Provide support at the end of each rotation and record appropriately. The issue of surveys/feedback.

Working independently, act as a first point of contact for the department, dealing with routine and specialist enquires in a pleasant and helpful manner communicating relevant information to stakeholders.

Answer telephone calls, taking messages and passing on accurately to the relevant person / department.

Create email distribution lists and starter / leaver

To set up and maintain departmental distribution lists for medical staff, educational faculty and student doctors.

Create and maintain a departmental diary highlighting when important dates are approaching.

To contribute to the Health & Safety and Risk Management requirements of the Medical Education and Medical Staffing Departments and the facilities it manages.

Liaising with security regarding any access issues and escalating as appropriate.

General administration tasks associated with Medical HR and Medical Education Team including recording of student and doctor absence

Job responsibilities

We reserve the right to close positions early

Barnsley Hospital NHS Foundation Trust is a high performing Trust, currently rated Good by the Care Quality Commission (CQC) and achieving significant progress in the delivery of our strategic objectives, including our ambition to be the best Place to Work

We scored best in the country in the most recent NHS Staff Survey for teamwork, compassionate leadership, and supporting work/life balance. In 2024's survey, the Trust also scored above average in every theme of the NHS People Promise the promise NHS colleagues make to each other to improve the experience of working in the NHS for everyone

We are proud of the commitment of our colleagues to ensuring a strong and sustainable future and our organisation is highly valued by our local communities

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation

Barnsley Hospital NHS FT is committed to promoting equality of opportunity and fair treatment to all applicants

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link on the right hand side of the advert to check your eligibility, please note that band 2 and 3 entry roles are no longer eligible for sponsorship

The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction