# Workforce Systems Administrator

> NHS job listing from Job Clerk for University Hospitals Dorset NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/workforce-systems-administrator/8a574568-766c-4083-8afb-5fbe88a890f4
- **Markdown:** https://www.jobclerk.com/job/workforce-systems-administrator/8a574568-766c-4083-8afb-5fbe88a890f4.md

## Summary

- **Status:** Live
- **Employer:** University Hospitals Dorset NHS Foundation Trust
- **Location:** Poole Hospital
- **Workplace type:** onsite
- **Profession:** Administrator
- **Grade:** Band 4
- **Salary:** £28,392 - £31,157 per annum
- **Contract type:** Secondment: 12 months
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-09-09T22:59:00.000Z
- **Posted:** 2026-08-28T11:21:00.224Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Dorset/Bournemouth/University_Hospitals_Dorset_NHS_Foundation_Trust/Workforce_Systems/Workforce_Systems-v8262289
- **Application URL:** https://apps.trac.jobs/job-advert/8262289?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.uhd.nhs.uk

## Job Content

### Job overview

Looking for a role where no two days are the same? Join the Workforce Systems team at University Hospitals Dorset NHS Foundation Trust and help keep the systems and processes that support over 10,000 colleagues running smoothly.

As a Workforce Systems Administrator, you'll provide support for ESR, HealthRoster and payroll-related queries, working closely with managers, staff and teams across HR, Resourcing, Temporary Staffing and Medical Staffing.

This is a busy and rewarding role where you'll help manage the Workforce Systems Helpdesk, resolve queries, provide guidance on NHS terms and conditions, and contribute to workforce and HR projects.

You'll also play a key role in payroll administration, ensuring workforce data is accurate, validated and submitted in line with payroll deadlines. Working closely with our external payroll provider, you'll help investigate and resolve payroll queries, maintain data quality and support the delivery of accurate and timely pay.

We're looking for someone who enjoys problem-solving, delivers excellent customer service and thrives in a fast-paced environment. Whether supporting colleagues with systems issues, analysing workforce data or improving processes, you'll be part of a team dedicated to making UHD a great place to work.

For more information, please refer to the attached job description and person specification.

Base Location: Yeomans House (Behind Castlepoint shopping centre)

Interview Date: 23rd September

### Main duties of the job

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert

### Detailed job description and main responsibilities

## Person Specification

### Knowledge

**Essential**

- Knowledge of Microsoft Office

**Desirable**

- Knowledge of computerised staff record systems
- Understanding of workforce processes

### Experience

**Essential**

- Experience working within an NHS HR/IT setting
- Ability to work under pressure with changing and conflicting priorities

### Qualifications

**Essential**

- HR or IT qualification e.g. Foundation Certificate in HRM/Diploma

### Personal Attributes

**Essential**

- Proven track record of effective prioritisation and organisation of tasks
- Flexibility to support other workforce systems tasks

### Language Requirement

**Essential**

- Able to speak English as necessary to undertake the role

### Technical Skills Competencies

**Essential**

- Detailed knowledge of ESR and other HR systems as required
- Good verbal and written communication with the ability to liaise with all levels of staff
- Experience of working effectively in a team and individually

### Other requirements specific of the role

**Essential**

- Flexible approach to work
- Excellent team worker demonstrating respect and value for others

## Documents

- [dbs - faqs (pdf, 102.0kb)](https://www.healthjobsuk.com/documents?edoc=2417)
- [job description (pdf, 813.4kb)](https://www.healthjobsuk.com/documents?vdoc=10576253)
- [person specification (pdf, 236.2kb)](https://www.healthjobsuk.com/documents?vdoc=10576254)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.