# Ward Clerk > NHS job listing from Job Clerk for Oxford University Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ward-clerk/cc242125-69d3-4269-bef9-d5f25e11456e - **Markdown:** https://www.jobclerk.com/job/ward-clerk/cc242125-69d3-4269-bef9-d5f25e11456e.md ## Summary - **Status:** Live - **Employer:** Oxford University Hospitals NHS Foundation Trust - **Town:** Oxford - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Salary:** £25,760 - £27,476 Per annum/ Pro rata - **Contract type:** Permanent: To work Thursday- Saturday - **Employment type:** Part time - 22.5 hours per week (Work 0800- 1600) - **Closing date:** 2026-08-17T22:59:00.000Z - **Posted:** 2026-08-03T14:20:42.434Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/Oxford/Oxford_University_Hospitals_NHS_Foundation_Trust/Urology_Clerk/Urology_Clerk-v8202590 - **Application URL:** https://apps.trac.jobs/job-advert/8202590?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.ouh.nhs.uk ## Job Content ### Job overview A vacancy has arisen at the Urology Ward, Churchill hospital for a motivated individual who would enjoy working in a challenging busy environment providing a comprehensive administrative service.  The post holder will work closely with the ward manager and all relevant staff members. The applicant must have excellent interpersonal and communication skills to effectively deal with a diverse range of people in a sensitive and confidential manner. Good organisational and IT skills are essential and experience of EPR ( Electronic Patient Records) would be an advantage. ### Main duties of the job Act as a first point of contact in person or on the telephone for patients, relatives and visiting staff, welcoming them to the ward and dealing with any , insurance and parking.  Assist patients who may wish to claim expenses.  Print off theatre lists and maintain ward diaries  Book and track medical records. Maintaining an organised and up-to-date filing system of notes using the ward trolley, ensuring that all medical records are in order before leaving the ward.  Liaise with other departments/hospitals to obtain medical records for authorised users. File reports in the medical record. Scanning documents to EPR.  Undertake other admin duties including managing post filing, photocopying and ordering or stationary to ensure the smooth running of the ward.  Ensure that clinic appointments and outpatient appointments are requested on time.  Collect personal and confidential information from patients or relatives in order to complete the admissions process, including assignment to correct consultant, and ensure patient admissions, attendances, discharges and transfers are recorded in a timely manner on the patient administration system. Ensure adherence with the Data Protection Act and Trust procedures in respect of the patient record.  To ensure that information on overseas patients is entered accurately onto EPR, to ensure appropriate charges are incurred. ### Detailed job description and main responsibilities Following patient discharge, ensure that all medical/nursing notes are complete, filed in the correct order and coded as per unit policy. This will include, for out of area patients, sending a copy of the discharge letter and other relevant medical notes to their local Hospital/clinical team.  Ensure that transport for any discharges is booked on line (if SCAS) at least 24 hours an advance. Be a ward ‘expert’ for transport booking ensuring that the nursing staff are able to book and check journeys.  Liaise with other departments within the hospital to book any requested investigations and/or transportation from hospital or between departments.  Book patients’ follow-up appointments and maintain a record of all appointments made.  Provide cover for other ward clerks during periods of leave and absence.  Perform any other duties appropriate to the grade and objective of the post as directed by the Ward Manager.  To participate in the induction and training of new members of staff within the team.  Liaise closely with the coordinator of each shift with regards to admissions and discharges.  Liaising with the coders to ensure all coding of discharged patients is completed .  Distributing and redirecting mail as required  Issuing car parking forms for patients and relatives as appropriate.  Acquire, maintain and improve the knowledge and skills required to perform the role, undertaking in-house training as agreed with the department manager. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Qualifications **Essential** - GCSE or equivalent in English and Maths, grades A-C ### Experience & Skills **Essential** - MS office and applications (including Word, Excel and Outlook) - Previous Administration experience ### Communications Skills **Essential** - Excellent customer care and communication - Ability to adapt communication style as required ## Documents - [job description - ward clerk (pdf, 135.9kb)](https://www.healthjobsuk.com/documents?vdoc=10508718) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.