# Ward Clerk > NHS job listing from Job Clerk for University Hospitals Coventry and Warwickshire NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ward-clerk/8dad32b2-5113-45e8-b975-c675d3326e77 - **Markdown:** https://www.jobclerk.com/job/ward-clerk/8dad32b2-5113-45e8-b975-c675d3326e77.md ## Summary - **Status:** Live - **Employer:** University Hospitals Coventry and Warwickshire NHS Trust - **Town:** Coventry - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 2 - **Salary:** £25,272 per annum pro rata - **Contract type:** Permanent - **Employment type:** Part time - 35.5 hours per week - **Closing date:** 2026-06-09T23:59:00.000Z - **Posted:** 2026-05-26T08:31:40.640Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Warwickshire/Coventry/University_Hospitals_Coventry_Warwickshire_NHS_Trust/UHCW/UHCW-v8035182 - **Application URL:** https://apps.trac.jobs/job-advert/8035182?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.uhcw.nhs.uk ## Job Content ### Job overview We have an exciting opportunity available for a Ward Clerk to join our Team here at UHCW. As a Ward Clerk you will be expected to: Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate. This includes reception cover duties during working hours. Communicate with staff, patients and/or external organisations using appropriate methods. Please be advised that sponsorship is not eligible for this post. Successful applicants will be required to provide an immunisation and vaccination report, from either their current UK occupational health provider or their UK GP. ### Main duties of the job Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived. Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested. Utilise relevant Trust EPR systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. ### Detailed job description and main responsibilities - Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department. - Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos). - Assist with training new team members in Trust operational systems and department procedures. - Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system. - Responsible for the receipt and distribution of incoming/outgoing post and action accordingly. - Prioritise daily tasks to achieve timescales set. - Act as first point of contact for complaints within the department, dealing with them accordingly and in line with Trust policy and values and departmental standards. - Provide appropriate cover in the absence of other members of the team. - Continually contribute to patient and business improvement Agendas. Share ideas for potential service improvement. For further details please see the attached job description. ## Job Details We have an exciting opportunity available for a Ward Clerk to join our Team here at UHCW. As a Ward Clerk you will be expected to: Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate. This includes reception cover duties during working hours. Communicate with staff, patients and/or external organisations using appropriate methods. Please be advised that sponsorship is not eligible for this post. Successful applicants will be required to provide an immunisation and vaccination report, from either their current UK occupational health provider or their UK GP. ## Job Description Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived. Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested. Utilise relevant Trust EPR systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. ## Responsibilities Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department. Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos). Assist with training new team members in Trust operational systems and department procedures. Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system. Responsible for the receipt and distribution of incoming/outgoing post and action accordingly. Prioritise daily tasks to achieve timescales set. Act as first point of contact for complaints within the department, dealing with them accordingly and in line with Trust policy and values and departmental standards. Provide appropriate cover in the absence of other members of the team. Continually contribute to patient and business improvement Agendas. Share ideas for potential service improvement. For further details please see the attached job description. ## Person Specification ### Skills **Essential** - See supporting documents ### Knowledge **Essential** - See supporting documents **Desirable** - See supporting documents ### Experience **Essential** - See supporting documents **Desirable** - See supporting documents ### Qualifications **Essential** - See supporting documents ### Commitment to Trust Values and Behaviours **Essential** - See supporting documents ## Documents - [candidate information (pdf, 736.7kb)](https://www.healthjobsuk.com/documents?vdoc=10323054) - [welcoming disabled candidates (pdf, 371.7kb)](https://www.healthjobsuk.com/documents?vdoc=10323055) - [job description and personal specification (pdf, 680.3kb)](https://www.healthjobsuk.com/documents?vdoc=10323053) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.