# Ward Administrator > NHS job listing from Job Clerk for Sussex Partnership NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ward-administrator/ecc44c2c-4a71-43be-beea-77ac20c01ccf - **Markdown:** https://www.jobclerk.com/job/ward-administrator/ecc44c2c-4a71-43be-beea-77ac20c01ccf.md ## Summary - **Status:** Live - **Employer:** Sussex Partnership NHS Foundation Trust - **Location:** Chalkhill - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pro rata - **Contract type:** Permanent - **Employment type:** Part time - 18.75 hours per week (The hours would be spread over 3 days, to ideally include a Friday) - **Closing date:** 2026-10-29T23:59:00.000Z - **Posted:** 2026-10-15T13:31:51.957Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/West_Sussex/Chichester/Sussex_Partnership_NHS_Foundation_Trust/Administration/Administration-v8370916 - **Application URL:** https://apps.trac.jobs/job-advert/8370916?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sussexpartnership.nhs.uk ## Job Content ### Job overview We are looking for a motivated and enthusiastic individual, who enjoys challenges, to join our team at the Chichester Centre, a low secure mental health Mental Health unit comprising of three male wards, in Chichester, West Sussex. You will be working as an administrator for Forensic Healthcare service where you will use your skills to support highly-skilled and dedicated clinical staff from a multitude of backgrounds including; doctors, nurses, pharmacists, therapists, and social workers, to help ensure that we continue to provide excellent patient-focused care. As well as the clinical team you will be dealing with patients, carers and visitors to the unit, as well as telephone calls and enquiries from the general public, patients and relatives. This post offers an excellent opportunity to work in an interesting and diverse environment. You will be offered opportunities for training and professional development. If you would like to join our team, then we would like to hear from you. ### Main duties of the job We are looking for a motivated and enthusiastic person who has: - Planning and organisational skills - Ability to work on own initiative as well as works well in a team - Has good PC skills: - experience of Microsoft Office, including but not exclusively Microsoft Outlook, Word, Excel, SystmOne and SharePoint - Has excellent written (including minute taking) and verbal communication skills and a pleasant telephone manner - Helpful and flexible attitude is essential - Has good interpersonal skills and is able to work in a confidential and sensitive manner You will be provided with training and development opportunities and regular supervision. This is for 18.75 hours across 3 days which would which ideally would include a Monday (these days may be subject to change and as much notice as possible will be given). ### Detailed job description and main responsibilities You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and ward team. To liaise with other departments and services and to respond effectively to enquiries from the general public, service users, referrers and other agencies. To consistently deliver a patient focussed service, which promotes good customer service and effective working relationships. The role will involve: - Planning and minute taking for key meetings as well as ad-hoc meetings as needed - Supporting the Admin Team with a variety of tasks as needed - Maintaining patient records, key data and group mailbox - Ordering clinical, dry goods, stationary and specialised equipment using our Oracle ordering system - Covering for other Admin Team staff See Job Description for further details ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Qualifications **Essential** - NVQ 3 or equivalent qualifications - Good standard of secondary education; GCSE at Grade C or above or equivalent ### Knowledge/Experience **Essential** - Proven experience of a range of administrative procedures - Experience of producing documents to a high standard of presentation with good accuracy - Experience of developing, managing and maintaining office information systems - Experience of working as part of a team ## Documents - [privacy notice (pdf, 127.7kb)](https://www.healthjobsuk.com/documents?edoc=2254) - [job description (pdf, 101.6kb)](https://www.healthjobsuk.com/documents?vdoc=10698645) - [dbs policy statement (pdf, 231.7kb)](https://www.healthjobsuk.com/documents?edoc=2263) - [pre-placement assessment (pdf, 616.5kb)](https://www.healthjobsuk.com/documents?vdoc=10698646) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.