# Ward Administrator > NHS job listing from Job Clerk for Northumbria Healthcare NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ward-administrator/425419d1-d98b-4fdb-bbb0-cf5144aa4c27 - **Markdown:** https://www.jobclerk.com/job/ward-administrator/425419d1-d98b-4fdb-bbb0-cf5144aa4c27.md ## Summary - **Status:** Live - **Employer:** Northumbria Healthcare NHS Foundation Trust - **Town:** North Shields - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 2 - **Salary:** £25,272 pro rata per annum - **Contract type:** Permanent - **Employment type:** Part time, Flexible working, 30 hours per week (7 days per week - 0830-1900 - Evenings, weekends, incl Bank Holidays - pro rata) - **Closing date:** 2026-06-14T23:59:00.000Z - **Posted:** 2026-05-29T10:22:16.935Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Tyne_Wear/North_Shields/Northumbria_Healthcare_NHCT_Northumbria_Healthcare_NHS_Foundation_Trust/Administrative_Services/Administrative_Services-v7952282 - **Application URL:** https://apps.trac.jobs/job-advert/7952282?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.northumbria.nhs.uk ## Job Content ### Job overview Ward Administrators have a vital role providing administrative support to adult inpatient wards, working closely with clinical team to support the provision of safe high-quality care. Interesting & varied role, with opportunities to develop your career further in the NHS if this is something you aspire to do. Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received. ### Main duties of the job To provide a reception service for ward, acting as first point of contact for patients, visitors and health professionals. Undertake the day to day management of patient visiting booking systems for ward. To facilitate good communication with other wards and departments involved in the care of ward patients or functions of the ward. Input data regarding all admissions, transfers and discharges onto Patient Administration System and other internal/external IT systems. Support Ward Manager with administrative tasks relating to Healthroster, Electronic Staff Record system and other administrative duties ### Detailed job description and main responsibilities - Must be able to demonstrate the English language proficiency required for this post. - Act as first point of contact responding to telephone calls from relatives/carers requesting information regarding patient condition and booking visiting slots. - With all wards and departments when organising appointments, transport, data collection, tracing and retrieving medical records - Deals with enquiries from clinical staff, and the public, concerning admissions, discharges and transfers - Verbally handover information on non-clinical matters received as part of work - Assist with rostering i.e. entering and adjusting shifts as directed by the Ward Manager. Retrieval of rotas if requested and assisting with E-Rostering. - Respect and promote the individuality, dignity and independence of patients / family /carers. - Take part in in-service activities in order to enhance practice and personal development. - Be aware of the security of premises. - Ensure safe custody of patient’s property and valuables. - Participate in audit and quality initiatives as required. - To be aware of and adhere to policies and procedures. - To undertake mandatory training requirements and support Ward Manager in the ESR booking of the clinical teams training. - Assist in ensuring that a safe environment is created and maintained for all patients and fellow workers. - Maintain high standards of cleanliness in accordance with Infection Control Policy. - Work in accordance with Health and Safety standards and protocols and comply with departmental policies and procedures. - Effectively communicate with the multi-disciplinary / multi-departmental teams. - Effectively communicate with all administration teams, nursing staff, patients, relatives and carers. ## Job Details Ward Administrators have a vital role providing administrative support to adult inpatient wards, working closely with clinical team to support the provision of safe high-quality care. Interesting & varied role, with opportunities to develop your career further in the NHS if this is something you aspire to do. Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received. ## Job Description To provide a reception service for ward, acting as first point of contact for patients, visitors and health professionals. Undertake the day to day management of patient visiting booking systems for ward. To facilitate good communication with other wards and departments involved in the care of ward patients or functions of the ward. Input data regarding all admissions, transfers and discharges onto Patient Administration System and other internal/external IT systems. Support Ward Manager with administrative tasks relating to Healthroster, Electronic Staff Record system and other administrative duties ## Responsibilities Must be able to demonstrate the English language proficiency required for this post. Act as first point of contact responding to telephone calls from relatives/carers requesting information regarding patient condition and booking visiting slots. With all wards and departments when organising appointments, transport, data collection, tracing and retrieving medical records Deals with enquiries from clinical staff, and the public, concerning admissions, discharges and transfers Verbally handover information on non-clinical matters received as part of work Assist with rostering i.e. entering and adjusting shifts as directed by the Ward Manager. Retrieval of rotas if requested and assisting with E-Rostering. Respect and promote the individuality, dignity and independence of patients / family /carers. Take part in in-service activities in order to enhance practice and personal development. Be aware of the security of premises. Ensure safe custody of patient’s property and valuables. Participate in audit and quality initiatives as required. To be aware of and adhere to policies and procedures. To undertake mandatory training requirements and support Ward Manager in the ESR booking of the clinical teams training. Assist in ensuring that a safe environment is created and maintained for all patients and fellow workers. Maintain high standards of cleanliness in accordance with Infection Control Policy. Work in accordance with Health and Safety standards and protocols and comply with departmental policies and procedures. Effectively communicate with the multi-disciplinary / multi-departmental teams. Effectively communicate with all administration teams, nursing staff, patients, relatives and carers. ## Person Specification ### Experience and knowledge **Essential** - Previous office/reception experience. - Knowledge of Patient Administration System for admissions, transfers and discharges gained through in-house training and induction **Desirable** - Previous NHS experience ### Qualifications / Professional Registration **Desirable** - ECDL - NVQ Customer Care ## Documents - [trust compact (pdf, 515.6kb)](https://www.healthjobsuk.com/documents?edoc=3037) - [guidance for applicants (pdf, 1.4mb)](https://www.healthjobsuk.com/documents?edoc=2867) - [adm7634 jd&ps ward clerk (pdf, 295.6kb)](https://www.healthjobsuk.com/documents?vdoc=10283824) - [northumbria privacy policy (pdf, 520.6kb)](https://www.healthjobsuk.com/documents?edoc=1899) - [nhs england fit & proper person privacy policy (pdf, 232.4kb)](https://www.healthjobsuk.com/documents?edoc=2765) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.