# Ward Administrator - Birch DCU > NHS job listing from Job Clerk for University Hospitals Plymouth NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ward-administrator-birch-dcu/26317d7b-5248-4d88-bb42-5e2642c5a2da - **Markdown:** https://www.jobclerk.com/job/ward-administrator-birch-dcu/26317d7b-5248-4d88-bb42-5e2642c5a2da.md ## Summary - **Status:** Live - **Employer:** University Hospitals Plymouth NHS Trust - **Town:** Plymouth - **Region:** South West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 2 - **Salary:** £25,272 Per Annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-26T23:59:00.000Z - **Posted:** 2026-06-12T08:42:39.041Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Devon/PLYMOUTH/University_Hospitals_Plymouth_NHS_Trust/Clinical_Haematology/Clinical_Haematology-v8073179 - **Application URL:** https://apps.trac.jobs/job-advert/8073179?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.plymouthhospitals.nhs.uk ## Job Content ### Job overview An exciting opportunity exists within Haematology.  We are seeking to appoint an enthusiastic person to the Haematology Administration Team within the Birch Day Case Unit, Level 08 to support the nursing staff in the reception of patients and visitors to the unit. The successful candidate will display excellent communication skills, be able to work well within a team and have the ability to work well within a busy environment. Previous demonstrable experience in a similar role is essential.  Also, previous demonstrable experience of a large clinical setting would be an advantage, as would be the use of patient management systems. ***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.*** ### Main duties of the job To provide a clerical service to Birch Day Case Unit and assist the nursing staff in the reception of patients and visitors to the unit. To work in collaboration with staff in other areas of the service line and Trust to facilitate a streamlined service for the patient. ### Detailed job description and main responsibilities - Deal with enquires, including telephone enquiries in conjunction with and under the direction of the nursing staff. - Maintain hospital notes in accordance with PHNT policies and procedures. - Receive patients, relatives and visitors to the unit. - Enter admissions, transfers and discharges on iPM, including ward and department transfers and updating patient information where necessary, within half an hour of patient movement when on duty. - Admit and discharge patients from the outpatient clinics run on the unit. - Ensure that notes are traced to the unit and traced correctly on iPM. - Maintain case notes, re-filing and creating additional volumes where necessary, ensuring all clinical notes are in the current volume, and adding new volumes to iPM. - Print front sheets and ensure adequate addressograph labels are available for all patients. - Ensure wristbands are printed for all inpatients/day case patients. - Trace notes in and out of the unit using iPM. For further information please see attached job description ## Job Details An exciting opportunity exists within Haematology. We are seeking to appoint an enthusiastic person to the Haematology Administration Team within the Birch Day Case Unit, Level 08 to support the nursing staff in the reception of patients and visitors to the unit. The successful candidate will display excellent communication skills, be able to work well within a team and have the ability to work well within a busy environment. Previous demonstrable experience in a similar role is essential. Also, previous demonstrable experience of a large clinical setting would be an advantage, as would be the use of patient management systems. ***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.*** ## Job Description To provide a clerical service to Birch Day Case Unit and assist the nursing staff in the reception of patients and visitors to the unit. To work in collaboration with staff in other areas of the service line and Trust to facilitate a streamlined service for the patient. ## Responsibilities Deal with enquires, including telephone enquiries in conjunction with and under the direction of the nursing staff. Maintain hospital notes in accordance with PHNT policies and procedures. Receive patients, relatives and visitors to the unit. Enter admissions, transfers and discharges on iPM, including ward and department transfers and updating patient information where necessary, within half an hour of patient movement when on duty. Admit and discharge patients from the outpatient clinics run on the unit. Ensure that notes are traced to the unit and traced correctly on iPM. Maintain case notes, re-filing and creating additional volumes where necessary, ensuring all clinical notes are in the current volume, and adding new volumes to iPM. Print front sheets and ensure adequate addressograph labels are available for all patients. Ensure wristbands are printed for all inpatients/day case patients. Trace notes in and out of the unit using iPM. For further information please see attached job description ## Person Specification ### Other Factors **Essential** - Able to undertake duties including prolonged periods of working at a PC workstation ### Qualifications **Essential** - Proven GCSE’s 9-4 (A-C) in Maths & English and NVQ level 2 in either business administration or related subject or equivalent demonstrable experience **Desirable** - Proven NVQ in administration ### Aptitude & Abilities **Essential** - Excellent communication skills - Able to work as part of a team and independently as required **Desirable** - Proven ability to work well within a busy environment ### Attitude & Motivation **Essential** - Self-motivated **Desirable** - Working in an orderly methodical fashion ### Knowledge & Experience **Essential** - Good verbally and written communication skills - Proven ability to use all main software packages **Desirable** - Previous demonstrable experience in a large clinical setting ## Documents - [ward administrator - birch dcu (pdf, 664.5kb)](https://www.healthjobsuk.com/documents?vdoc=10370389) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.