# Vascular Surgery Admissions Pathway Coordinator > NHS job listing from Job Clerk for King's College Hospital NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/vascular-surgery-admissions-pathway-coordinator/13734d67-872b-47dc-b462-64f5fa97bca2 - **Markdown:** https://www.jobclerk.com/job/vascular-surgery-admissions-pathway-coordinator/13734d67-872b-47dc-b462-64f5fa97bca2.md ## Summary - **Status:** Live - **Employer:** King's College Hospital NHS Foundation Trust - **Location:** King's College Hospital - **Workplace type:** onsite - **Profession:** Administrative and IT - **Salary:** £34186.00 to £37389.00 - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-08-31T22:59:00.000Z - **Posted:** 2026-08-24T13:19:32.861Z - **Source information URL:** https://www.healthjobsuk.com/job/-v8250630 - **Application URL:** https://apps.trac.jobs/job-advert/8250630?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.kch.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for an Admissions Pathway Coordinator within the Cardiovascular Care Group at Kings College Hospital NHS Foundation Trust. We are looking for an enthusiastic, proactive and motivated individual with good communication and interpersonal skills, to join our team as an Admissions Pathway Coordinator within the Vascular Surgery Department. The post holder will be responsible for the efficient and effective management of both inpatient and day case vascular waiting lists, from the point of referral to the day of operation in compliance with local and national performance targets and best practice, ensuring compliance with RTT waiting time targets. They will work as part of the Vascular Multidisciplinary Team (MDT) to facilitate the smooth running of the inpatient and day case patient journey, and coordinate the administrative pathway for vascular patients, ensuring effective cooperation between departments involved in the delivery of care to patients Previous applicants need not apply ### Main duties of the job The post holder will provide a point of contact for patients and MDT members and will be involved in facilitating service improvement to streamline the patient journey and improve the quality of patient care. This will include the administration of the clinics, following up patient investigations and admissions for procedures. They will be responsible for developing and maintaining information systems in line with Trust strategy and for the accurate recording and reporting of clinical and performance data. The post holder will liaise with the Vascular Surgeons to ensure any outstanding medical information is accurately updated on EPIC, enabling un coded clinical events to be validated as part of the financial payment process to ensure all income is received by the Trust for the care and treatment provided. The post holder will be expected to work effectively within the multi-disciplinary team to ensure the provision of a high quality, patient-centred service. Particular emphasis is placed at Kings on the need to ensure that all staff recognise their responsibility to deliver services in a high quality, courteous, patient focused manner, maintaining patient confidentiality at all times. The post holder will be required to attend regular department meetings relating to admissions. These include RTT / waiting lists, Day Surgery and Main Theatre scheduling meetings. ### Detailed job description and main responsibilities - Waiting List Management - To be responsible for the management of the inpatient waiting list for the Vascular Consultants. - To support the validation of waiting lists as required in relation to Trust guidelines ensuring that all patients are fit and still requiring surgery. - To liaise with the multidisciplinary team in the planning of admissions, ensuring that the patient is provided with appropriate information regarding their admission in a timely manner. - To add patients to day case waiting lists accurately on EPIC in a timely manner, in line with Trust policy. - Maintain thorough and accurate records of all correspondences with patients throughout their admission process. - To ensure any patient cancelled on the day of admission/ surgery for non-medical reasons, is reallocated a date for admission within 28 days, escalating any problems or issues to the line manager and/ or the Vascular Assistant Service Manager/ Cardiovascular Service Manager in a timely manner. - To identify the needs of patients in conjunction with their admission episode, i.e. language barriers, anxiety, carer/ dependency issues. - To manage waiting list activity and admission data within the Trust IT system (EPIC) and action/ highlight any errors. Elective Patient Pathway Administration - To follow all administrative processes within the elective and emergency Vascular inpatient/ day case pathway, to ensure patient pathways are managed efficiently, smoothly and in accordance with national targets and locally agreed timescales. - To ensure key information is uploaded onto the electronic patient records system (EPIC) so that clinical and administrative teams have site of up to date tests results and future appointments. - Utilise patient administration systems to understand and coordinate inpatient and day case patients’ pathway, ensuring key dates are recorded and updated on a daily basis. - To ensure that clinical staff and management are aware of key dates in the patient pathway, and that they are aware of potential delays and breaches of key milestones, such as 6 week diagnostic and 18 week waits. Main Theatre & Day Surgery Admission booking and coordination - To arrange day surgery admissions in accordance with the Trust’s waiting list policy, taking into consideration the type of urgency, waiting list status, previous cancellations and special requirements. - To add patients to day case waiting lists accurately onto EPIC in a timely manner, in line with Trust policy. - Frequently liaise with the Vascular Consultants/ Clinical Specialist Nurses regarding the case mix of lists so that they are always utilised to maximum capacity. - To monitor lists daily and act upon patient cancellations to ensure full usage of the day case theatre lists. - To follow procedures for cancelled admissions ensuring that procedure dates are booked according to the Trusts re-book policy, and informing the Assistant Service Manager of any potential problems. - Monitor appointment attendance and re-arrange further appointments as required, in line with Trust policies. - To understand and demonstrate knowledge and ability to manage patients on an 18 week RTT pathway. General Administration - To courteously and efficiently receive all telephone enquiries from patients, carers and external agencies in relation to hospital admissions, appointments and general enquiries, ensuring that accurate records, both manual and electronic are maintained and appropriate action is taken in a timely manner. - To ensure the telephone is answered in a timely manner in line with the Trust greeting policy. To frequently deal with any telephone messages and promptly return telephone calls. - To receive and process all incoming correspondence, paper and electronic, ensuring it reaches the appropriate place within the required deadlines, maintaining confidentiality at all times. - To ensure patient demographics are kept up-to-date at all times on the Trust’s patient database. - Deliver the Trust Access and waiting list policies, ensuring standard are met. - To deal effectively with Consultant, Registrar, Nursing and Management queries regarding patient appointments and details. - To contribute to the administration of the VNUS clinic. - To maintain an up to date electronic filing system on a shared network drive. General - The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post. - To observe the rules, policies, procedures and standards of King's College Hospital NHS Foundation Trust together with all relevant statutory and professional obligations. - We want to be an organisation where everyone shares a commitment to delivering the very best care and feels like their contribution is valuable and valued. - At King’s we are a kind, respectful team: Kind. We show compassion and understanding and bring a positive attitude to our work Respectful. We promote equality, are inclusive and honest, speaking up when needed Team. We support each other, communicate openly, and are reassuringly professional - To observe and maintain strict confidentiality of personal information relating to patients and staff. - To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues. - This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder. - All employees must hold an 'nhs.net' email account which will be the Trust's formal route for email communication. Safe Guarding The Trust takes the issues of Safeguarding Children, Adults and addressing Domestic Abuse very seriously. All employees have a responsibility to support the organisation in our duties by; - attending mandatory training on safeguarding children and adults - familiarising themselves with the Trust's processes for reporting concerns - reporting any safeguarding child or adult concerns appropriately Infection Control Statement The post holder has an important responsibility for and contribution to infection control and must be familiar with the infection control and hygiene procedures and requirements when in clinical areas. The post holder has an important responsibility for and contribution to make to infection control and must be familiar with the infection control and hygiene requirements of this role. These requirements are set out in the National Code of Practice on Infection Control and in local policies and procedures which will be made clear during your induction and subsequent refresher training. These standards must be strictly complied with at all times. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Person Specification **Essential** - Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass or equivalent standard. - Experience of using MS Office applications, such as Word and Excel to a good standard. - Experience of managing patient pathway processes and waiting lists effectively. - Strong communication skills including the ability to relate and communicate with patients and staff at all levels and from different professions. - Excellent written and verbal communication skills combined with an effective and courteous telephone manner - Ability to input and retrieve information on a computerised system, demonstrating high level competency. - Proven ability to work to deadlines, prioritise and multi-task. - Ability to work under pressure within a co-operative multi-disciplinary team based working environment. - Ability to demonstrate working as part of a team and independently. **Desirable** - Courses/further study attended to demonstrate evidence of personal development. Diploma level qualification or equivalent experience. - Demonstrable NHS administrative and organisational experience. - Understanding of NHS access standards including RTT and Planned procedures, with experience in an admissions role. - Able to demonstrate knowledge to gather, analyse and report a range of data and information. ## Documents - [jd&ps (pdf, 360.4kb)](https://www.healthjobsuk.com/documents?vdoc=10562880) - [denmark hill site map (pdf, 1.2mb)](https://www.healthjobsuk.com/documents?edoc=606) - [visa and sponsorship information (pdf, 344.6kb)](https://www.healthjobsuk.com/documents?edoc=2817) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.