# Vascular Secretary, Band 3 > NHS job listing from Job Clerk for Gloucestershire Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/vascular-secretary-band-3/1967f12d-b707-4cf6-aaef-96d0a7de530b - **Markdown:** https://www.jobclerk.com/job/vascular-secretary-band-3/1967f12d-b707-4cf6-aaef-96d0a7de530b.md ## Summary - **Status:** Live - **Employer:** Gloucestershire Hospitals NHS Foundation Trust - **Location:** Gloucestershire Royal Hospital - **Workplace type:** onsite - **Profession:** Secretary - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 (pa, pro rata if part-time) - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week (Friday's are mandatory due to service requirement) - **Closing date:** 2026-11-29T23:59:00.000Z - **Posted:** 2026-11-13T14:40:27.389Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Gloucestershire/Gloucester/Gloucestershire_Hospitals_NHS_Foundation_Trust/Vascular/Vascular-v8436598 - **Application URL:** https://apps.trac.jobs/job-advert/8436598?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.gloshospitals.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen in the Vascular department for a Band 3 Medical Secretary based at Pullman Court, Gloucester Royal Hospital. The successful candidate should be able to work proficiently in a fast paced environment and have exceptional organisational skills with the ability to effectively manage their own workload. We are looking for someone to provide a comprehensive administrative service to busy consultant surgeons and our patients. Applicants must be flexible to meet the needs of the service and have a positive approach to their work. The Vascular Network provides specialist cover for Gloucester Royal as the hub with Swindon Hospital as a spoke. Both sites are extremely busy and requires an energetic but exceptionally organised person to join our specialist team. If you like to be kept busy, enjoy variety and have good attention to detail whilst under pressure, then you could be the person we are looking for to enable us to deliver an excellent service. (Friday's are mandatory due to service requirement) ### Main duties of the job Transcription - Audio typing correspondence to patients, GPs and medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the Secretary Supervisor Referrals and Booking - Maximising capacity by ensuring that slots are used and flagging up any issues to the Secretary Supervisor Outcomes and Results - To ensure that RTT guidelines are achieved for patients - Checking of clinic outcomes to ensure accuracy -Ensure that the necessary action is taken for patients that are required to attend for further investigations, outpatient attendances, x-ray, blood tests etc. and ensure systems of work are in place to ensure the results are shared in a timely manner with the relevant clinician. Admissions/Procedures - Ensure the allocation of patients added to the waiting lists correctly. - Ensure that patients do not breach their target waits in accordance with local and national guidelines. Take proactive action to resolve or escalate any concerns with waiting lists. Specialty Specific Support - Frequent contact with the team throughout the day to ensure progress of work and resolve queries/issues, escalating to the Pathway Navigator as appropriate - Ensure all correspondence between the Network is uploaded to both systems ### Detailed job description and main responsibilities For full details of the job role and main responsibilities, please see attached job description & person specification. ## Person Specification ### Knowledge **Essential** - Clear communicator with excellent writing, data entry and telephone communication skills. Capable of constructing and delivering clear information / instruction to a wide range of people - Problem solving skills and ability to respond to sudden unexpected demands - Knowledge of or an ability to understand clinical pathways in relation to RTT - Excellent written communication skills including accurate grammar, spelling and punctuation **Desirable** - Knowledge of NHS systems ### Experience **Essential** - Proven administrative experience, including initiating and maintaining office systems - Experience of handling telephone enquiries - Experience of planning and organizing administrative tasks - Experience of managing own workload **Desirable** - Experience of managing patient pathways, waiting lists or appointment processes - Experience of working with RTT targets or performance standards. ### Qualifications **Essential** - Educated to GCSE level – Minimum Grade C in Math’s and English - Experience of Microsoft Office, including Outlook, Word, Excel and PowerPoint **Desirable** - Medical Secretary Diploma or equivalent experience - Experience of typing clinical letters including medical terminology ### Personal Attributes **Essential** - Ability to work effectively as part of a team and able to work autonomously, working to tight deadlines - Excellent attention to detail with ability to input data accurately - Flexible approach to role, commitment and ability to learn new skills - Empathy and compassion to relate sensitive and confidential information to relatives or patients - Ability to remain calm, professional and effective in a demanding environment. ## Documents - [job description (pdf, 184.4kb)](https://www.healthjobsuk.com/documents?vdoc=10771870) - [why work for us - rewards and benefits (pdf, 3.7mb)](https://www.healthjobsuk.com/documents?edoc=2952) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.