# Urology Medical Secretary > NHS job listing from Job Clerk for University Hospitals Plymouth NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/urology-medical-secretary/9ae1f2b6-227c-4249-bb07-f29d57b9797a - **Markdown:** https://www.jobclerk.com/job/urology-medical-secretary/9ae1f2b6-227c-4249-bb07-f29d57b9797a.md ## Summary - **Status:** Live - **Employer:** University Hospitals Plymouth NHS Trust - **Town:** Plymouth - **Region:** South West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 Per Annum - **Contract type:** 12 months (Maternity cover. Fixed term for 12 months) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-11T23:59:00.000Z - **Posted:** 2026-05-28T12:52:20.626Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Devon/Plymouth/University_Hospitals_Plymouth_NHS_Trust/Urology_Medical_Secretary/Urology_Medical_Secretary-v7776972 - **Application URL:** https://apps.trac.jobs/job-advert/7776972?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.plymouthhospitals.nhs.uk ## Job Content ### Job overview To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner ***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.*** ### Main duties of the job Provide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures ### Detailed job description and main responsibilities - Prioritise own workload including the typing of clinics, discharge summaries and medical reports. - Ensure effective communication with all members of the multi-disciplinary team. - Sort and deal with all correspondence, keeping a satisfactory record and filing system - Collate results with patient case notes, ensuring that they are seen and actioned promptly by the relevant clinician. - Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines. - Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and reduced theatre and outpatient sessions due to Consultant leave,  junior doctors leave,  on-call commitments, CME, Audit and Directorate meeting. - To obtain hospital casenotes and x-rays from both within the Trust and external agencies when required by the Consultant and/or team. - To ensure that the casenotes and x-rays are traced accurately using PiMS and CRIS at all times and retuned to Health Records in a timely manner. To raise hospital casenotes as necessary, ensuring that accurate and full details are entered onto PiMS in line with the Trust’s AGN for health records - Required to cover for other colleagues during annual leave/sickness or peak workloads. - Arrange patient admissions as directed by the Consultant/team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked. For further information please see attached job description ## Job Details To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner ***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.*** ## Job Description Provide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures ## Responsibilities Prioritise own workload including the typing of clinics, discharge summaries and medical reports. Ensure effective communication with all members of the multi-disciplinary team. Sort and deal with all correspondence, keeping a satisfactory record and filing system Collate results with patient case notes, ensuring that they are seen and actioned promptly by the relevant clinician. Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines. Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and reduced theatre and outpatient sessions due to Consultant leave, junior doctors leave, on-call commitments, CME, Audit and Directorate meeting. To obtain hospital casenotes and x-rays from both within the Trust and external agencies when required by the Consultant and/or team. To ensure that the casenotes and x-rays are traced accurately using PiMS and CRIS at all times and retuned to Health Records in a timely manner. To raise hospital casenotes as necessary, ensuring that accurate and full details are entered onto PiMS in line with the Trust’s AGN for health records Required to cover for other colleagues during annual leave/sickness or peak workloads. Arrange patient admissions as directed by the Consultant/team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked. For further information please see attached job description ## Person Specification ### Qualifications **Essential** - Audio typing - English Language - OCR Level II or equivalent audio typing demonstrable experience - NVQ Level 3 business and administration or demonstrable equivalent experience **Desirable** - RSA 3 ### Aptitude & Abilities **Essential** - Excellent organisational skills - Proven ability to communicate at all levels - Excellent telephone manner - Proven ability to handle difficult/distressed patients in a sensitive and empathetic manner ### Knowledge & Experience **Essential** - Previous demonstrable experience as a secretary - Demonstrate ability to use all main software packages (including word and excel) **Desirable** - PTL Management - RTT Proven Knowledge - Proven Knowledge of the cancer pathway - Demonstrate use of hospital software Patient Management System ## Documents - [urology medical secretary (pdf, 848.3kb)](https://www.healthjobsuk.com/documents?vdoc=10331477) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.